Expungement ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

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Essential Job Functions:  

The main purpose of this position is to process all phases of expungements, (new and pending), filed in the Circuit Court for Frederick County using the Enterprise Justice system. Provide efficient, high?quality customer service without offering legal advice?at the front counters (serving as backup to the primary front counter clerk), over the phone, and via other communication channels.

Essential Duties and Responsibilities:

Accurately answer expungement inquiries review and process expungement petitions and documents, enter case data, prepare expungement orders, and seal cases, if appropriate, along with maintaining the file/case throughout the 90 ? 120 days required for regular processing.

Provide efficient and quality customer service regarding all aspects of the Clerk?s Office to the public at the front counters while serving as back-up to the primary front counter clerk.

Respond to inquiries regarding the proper completion of various case and non-case related forms, and provide information regarding court procedures.

General office duties.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal, or financial services.

Note:

A Bachelor's Degree may substitute the required work experience.

A Paralegal/Associate's Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

General office practices, procedures, and equipment. 

Standard legal forms and documents used in the Judiciary.

Basic English and arithmetic to include, but not be limited to, spelling, punctuation, addition, subtraction, multiplication, and division. 

Skill in:

Excellent customer service.

Typing on a personal computer.

Accuracy and attention to detail.

Managing priorities to meet critical deadlines while multi-tasking.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Use and maintain alphabetical and numerical filing systems.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Understand and abide by departmental rules, regulations and procedures.

Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.

Follow procedures, verbal and written instructions, and protocols for any given assignment.

Use proper grammar, punctuation, and spelling.

Exercise independent judgement in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation.

Learn and perform all duties related to case processing in the Criminal division.

Multi-task while maintaining a high level of accuracy.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Computer equipment, telephone, scanner, printer, copier, fax machine and paper shredder.

Software and Computer Skills:

Windows, Enterprise Justice Case Management System, File & Serve, Microsoft Word, CONNECT, Outlook, JPortal, Excel, Clerk?s Assistant & Mainframe, Microsoft Teams

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.