Human Resources AssociateMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. 

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

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Essential Job Functions:  

The HR Associate supports the organization by performing general human resource duties, including recruitment, employee relations, and administrative support for the Charles County Circuit Court.  Responsibilities include talent acquisition, employment and orientation services, employee benefits administration, employee relations, training and professional development. The HR Associate aims to provide a comprehensive human resource program that ensures compliance with federal and state employment laws, fosters a diverse and well-managed workforce, and deliver high-quality customer service to employees.  Overall, this role helps maintain an efficient, professional, and supportive work environment where employees receive the necessary support and resources to perform their duties effectively.

Essential Duties and Responsibilities:

Schedules interviews, develops interview questions relevant to the position, completes evaluations, performs reference checks, and submits paperwork for system access. Manages onboarding and offboarding processes and submits required paperwork to respective agencies. Provides training to employees on HR-related matters.  Ensures compliance with labor laws and organizational policies. Creates and maintains all personnel files, including performing audits of sick leave documentation, and managing the retention of personnel files. Oversees Seasonal Temporary Employees.  Serves as the Agency Benefit Coordinator and MSRP Coordinator. Assists employees with requests related to the American with Disabilities Act (ADA) and the Family and Medical Leave Act (FMLA). Serves as the PIA representative and Maryland State Archives Coordinator. Schedules representatives from SECU and Empower to meet with employees. Plans and implements the annual employee appreciation luncheon.

Acts as an intermediary for the Clerk maintaining frequent contacts with the public, professional staff, state and local government officials.  Receives telephone call and visitors and arranges for appointments. Coordinates meetings. 

Provides a range of correspondence, memorandums, oaths, and reports on behalf of the administrative official.  Enters, disburses, and maintains records of Administrative Orders. Maintains records of Governor Appointments, AG opinions, and Special Police Officers, contact appointees and administer oaths. Maintains search warrants and governor warrants. Grand Jury Report distribution. Performs marriage ceremonies and serves as security liaison. Interprets administrative policies and transmits to supervisors.

Maintains important and confidential records, schedules and office supplies. Completes monthly verification of petty cash and cashier bags. Yearly reconciliation of petty cash and cashier bags for completed GAD form for the comptroller. Opens, sorts, and distributes incoming correspondence. Proofreads outgoing correspondence and reviews records for completeness and accuracy. Keeps leave calendar for Clerk, Chief Deputy, supervisors and managers.

Prepares and maintains statistical and numerical reports and records. Uses word processing, database, spreadsheet, or desktop publishing computer software applications to prepare reports, charts, graphs, or other documents. Enters, updates, verifies, and retrieves data using computer database or spreadsheet software applications. Develops special forms and summaries using a variety of records to secure complete and accurate information.

Minimum Qualifications:

Education:     High school diploma (or GED equivalent).

Experience:   Three (3) years of general clerical or administrative experience to include one (1) year applying or implementing human resources procedures, policies, rules, and regulations. 

Knowledge of:

Maryland Judiciary Human Resources Policies and Procedures

General office practices, procedures, and equipment.

Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws.

Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s).

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication and division.

Skill in:

Managing priorities to meet critical deadlines while multitasking. 

Interpersonal communication and relations.

Usage of standard office equipment, computer equipment, and computer applications.

Communicating information effectively.

Accuracy and attention to detail.

Problem solving, prioritizing, scheduling, and decision making. 

Reading, comprehension, proofreading, and editing.

Customer service and handling problems tactfully and patiently. 

Ability to:

Use and maintain alphabetical and numerical filing systems.

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Interpret, apply, and follow a variety of complex written or oral instructions.

Research, review of MD Rules, policies and/or procedures.

Implement office procedures and practices.

Receive telephone calls and visitors and arrange for appointments and interviews.

Compose routine and complex business correspondence.

Communicate clearly, tactfully, and effectively with the public, court officials and personnel, judges, SAO, and police agencies, both verbally and in writing. 

Accuracy and attention to detail.

Maintain confidentiality. 

Maintain records, schedules and office supplies.

Prepare statistical and numerical reports.

Perform basic arithmetical calculations and computations accurately. 

Provide assistance, guidance, and direction to others in a polite and efficient manner.

Exercise tact, diplomacy, and impartiality in dealing with others.

Apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers.

Establish and maintain effective working relationships with other employees, superiors, and/or the public.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools: 

Personal computer to input and retrieve information, correspondence in writing, case management, word and excel.

Printer, copier, scanner, fax machine to make photocopies and send/receive documents.

Software and Computer Skills:

MDEC, JPortal, PaperVision, ServiceNow, SRPS Employer Portal, POSC

Microsoft (Word, excel, SharePoint, Outlook, and Adobe Suite)

Workday

Connect ? Timesheet/Personal Documents

Teams ? meetings and communication with staff and judge/judge?s chambers

Courtnet

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.