Licensing Clerk, Qualified BilingualMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. 

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

Maryland Judiciary Salary Scales 2026

Main Purpose:  

This position performs clerical work and provides service to customers in the Licensing department in English and Spanish. The Licensing Clerk issues marriage license applications, performs civil marriage ceremonies, issues business licenses, swears in public notaries/special communications appointed by the governor of Maryland, records foreign marriages and military discharges for the Montgomery County Circuit Court. The incumbent provides customer service to the public on issues related to the Clerk?s Office.  Performs other duties as needed outside of assigned responsibilities to support the court?s goals and aid in the improvement and success of the court.

Essential Duties and Responsibilities:

Business Licenses: Collect information from customers in English and Spanish, type proper forms, obtain approval from County Assessment/Treasury office, calculate and collect fees, verify municipality codes, issue new and renewal licenses and file.

Marriage Licenses: Collect information from customers in English and Spanish and issue oath, verify identification and current marital status, give information on usage of license and set appointments for ceremonies if necessary. Collect proper fees.

Civil/Marriage Ceremony: Perform marriage ceremonies in English and Spanish by appointment. Ensure that both parties sign Marriage Docket. Collect proper fees.

Certified Copies: Issue certified copies of marriage licenses and assist the public in obtaining marriage license records. Collect proper fees.

Swear in notary publics and special police commissions in English and Spanish. Ensure that they sign test book and enter information in computer. Collect proper fees from notary publics.

Authenticate notary signatures by verifying status of notary and issuing authentication certificate. Collect proper fees.

File and record foreign marriages. Verify citizenship of one party and that document is original with proper seal and translation. Enter information in computer and issue certified copies. Collect proper fees.

Answer telephone and provide information on license department procedures and other state agencies in English and Spanish.

Operate cash register, ensure proper charge codes are used, accept credit cards. Close cash register and end of day and reconcile all funds collected. Ensure that all necessary documentation is submitted.

Minimum Qualifications:

Education: High school diploma (or GED equivalent).

Experience: One (1) year of general clerical experience.

Preferred: Knowledge of E-License and Marriage in Maryland (MIM) program.

Note: 

A Bachelors Degree may substitute the required work experience. 

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience. 

A Paralegal Certificate may substitute the required work experience.

Requirements:

Qualified Bilingual Licensing Clerks must have a strong level of language proficiency in Spanish. Qualified Bilingual Licensing Clerks will be required to obtain a minimum score of 10 on ALTA Proficiency Exam.

Knowledge, Skills, and Abilities:

Knowledge of:

General office practices, procedures, and equipment. 

Judicial policies, procedures, and forms. 

Customer service etiquette. 

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws. 

Communicating information effectively in English and Spanish.

Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment. 

Ability to:

Proficiently speak, read, and write in Spanish. 

Assist and provide information to Spanish speaking customers in Spanish.

Accurately convey basic legal and procedural information in Spanish, without giving legal advice.

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, calculator, register, scanner, fax machine, etc. 

Use and maintain alphabetical and numerical filing systems. 

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing. 

Understand and carry out complex verbal and written instructions. 

Exercise independent judgment in interpreting and applying appropriate policy, procedure, rule, law, and/or regulation to a situation. 

Multitask, adjust to situations quickly, set priorities, and handle pressure in a fast-paced environment.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.