Senior Land Records ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

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Essential Job Functions:  

This position performs non-judicial clerical and cashiering work in the Worcester County Circuit Court. Work involves examining, recording, verifying, and indexing real estate and other documents, such as deeds, mortgages, release agreements, plats, homeowner?s depository, etc. Land Record instruments may be received in person, by mail, or electronically. Requires accurate recording of document and fees collected or taxes due.

Essential Duties and Responsibilities:

Calculates and collects appropriate fees for processing and recording land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) both in-person and electronically and issues receipt in accordance with department procedures.

Processes and records land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) and issues receipt in accordance with department procedures

Provides customers with information about recording procedures, taxation, and other problems in pre- and post-settlement situations in-person and over the phone. Assists the public by making copies of land records or showing the public how to look up information that has been recorded.

Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, microfilming, retrieving, and copying to process legal and recordable.

documents, especially related to land records, in order to maintain permanent record for public use.

Administers oaths of office for notaries, special police commissions and appointments.

Provides customer service by answering the phone and assisting on the public at the front counter.

Processes marriage and business license applications and issues same.

Performs cashier functions.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of work experience in clerical/cashiering work involving fee collection and recording, verifying, or indexing real estate and other documents

Note:

A Bachelor?s Degree may substitute one (1) year of required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute one (1) year of required work experience.

A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge, Skills, and Abilities:

Knowledge of: 

Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws.

Personal computers and software to include, but not limited to, Microsoft Office Suite. 

Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s). 

Instrument codes and instrument-specific indexing procedures. 

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws. 

Examining legal property documents. 

Communicating information effectively. 

Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment. 

Ability to: 

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc. 

Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners. 

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. 

Interpret, apply, and follow a variety of written or verbal instructions. 

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing. 

Provide assistance, guidance, and direction to others in a polite and efficient manner.

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Scanners for scanning land records. 

Copiers and printers for printing/copying of land records that have been recorded. 

Cash registers for processing fees for recording land records. 

Personal computers used for indexing, land recordation search, etc., typing envelopes and correspondence. Calculator is used to calculate papers for recording and processing.

Software and Computer Skills:

Word Programs

E-License Program

El-Roi

MDLANDREC

PaperVision

Optix

Simplifile

Notary Prgam

Excel

MIM (Marriage in Maryland)

SDAT

Scanning Utility

NCRS

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.