Trust ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

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Essential Job Functions:  

Review Annual Fiduciary Reports for accuracy and discrepancies, report discrepancies or irregularities on the Guardians? Reports to the Court for further action.

Calculate and approve Guardians? commissions.

Ensure all Guardianship pleadings, reports, and orders are entered correctly into system and reflect current due date. 

Review exhibited receipts, bank statements, and other supporting documentation to ensure expenditures are compliant with the Court order.

Process new Adoption filings and attend Adoption hearings.

Process and maintain Trust and Adoption confidential case files by typing docket information into a computerized system and establishing case files, review and enter pleadings and orders, schedule Trust and Adoption hearings, prepare and issue summonses, writs and hearing notices and index new cases and judgments.

Assist the public and attorneys by providing information about the status of cases or Clerk?s Office procedures both at the counter and by telephone, all while maintaining strict confidentiality. 

Perform cashiering tasks related to filing and Court fees in Trust and Adoption cases.

Essential Duties and Responsibilities:

Review new cases to determine if required information and medical certificates are provided, and appropriate fees paid.

Enter new cases, pleadings, orders, and judgments into computerized system.

Appoint attorneys to represent alleged disabled persons.

Contact attorneys to schedule hearing dates.

Issue summonses, show cause orders, hearing notices and writs.

Attend Guardianship hearings in the courtroom as needed.

Review Guardianship orders for bond requirements.

Issue certified copies of orders.

Monitor the filing of Guardians? Reports and issue second notices as required. 

Check administrative actions of all guardianship cases regarding due dates.

Monitor Guardianship of Minors? Accounts for termination. 

Review requests to terminate Guardianship cases for required documentation.

Prepare orders terminating Guardianship cases for minors and disabled persons. 

Prepare correspondence on a variety of Court matters.

Review and analyze a wide variety of time sensitive, confidential legal pleadings, court orders, memorandums, and correspondence in the Trust case file.

Process other Civil Judiciary Clerk work as time allows.

Issue and monitor the filing of the initial Inventory Reports.

Issue Annual Fiduciary Reports and Annual Reports of Guardian of the person.

Review Annual Fiduciary Reports for accuracy and discrepancies and contact Guardians regarding any issues.

Report any discrepancies or irregularities on Guardians? Reports to the Court.

Calculate and approve Guardians? commissions.

Review exhibited receipts, bank statements, and other supporting documentation to ensure expenditures are compliant with the court order

Receive, review, and enter new cases, pleadings, and orders into computerized system.

Issue summonses.

Prepare show cause orders for Judge?s signature.

Mail copies of signed orders.

Prepare publications to be sent to newspapers.

Issue writs of habeas corpus ad testificandum. 

Prepare adoption decrees for Judge?s signature.

Prepare certified copies of orders.

Prepare list of adoption cases for submission to the Sheriff?s Office.

Coordinate adoption hearing dates with Judges and schedule hearings.

Issue hearing notices. 

Attend the final adoption hearings.

Conclude calendar events.

Complete appropriate sections of Certificates of Adoption and submit to the Maryland State Department of Health.

Review and analyze a wide variety of time sensitive, confidential legal pleadings, court orders, memorandums, and correspondence in the Adoption case file.

Instruct Guardians on duties and responsibilities following Guardianship hearings. 

Deal tactfully and impartially with attorneys and Guardians often under stressful situations.

Answer questions and resolve conflicts and unusual situations with attorneys and self-represented litigants.

Instruct Guardians on items needed to terminate a case either when a minor reaches age 18 or when a disabled person passes away.

Manage two (2) dedicated telephone lines and voice mailboxes for Trusts and Adoptions.

Work with Maryland State Archives to process requests for historic Adoption records.

Instruct Guardians on duties and responsibilities following Guardianship hearings. 

Deal tactfully and impartially with attorneys and Guardians often under stressful situations.

Answer questions and resolve conflicts and unusual situations with attorneys and self-represented litigants.

Instruct Guardians on items needed to terminate a case either when a minor reaches age 18 or when a disabled person passes away.

Manage two (2) dedicated telephone lines and voice mailboxes for Trusts and Adoptions.

Work with Maryland State Archives to process requests for historic Adoption records.

Minimum Qualifications:

Education:

High School diploma (or GED equivalent).

Experience:

Two (2) years of clerical, fiscal, or accounting work experience.

Note:

A Bachelor?s Degree may substitute two (2) years of required work experience. 

A Paralegal/Associates Degree or 60 college credits may substitute two (2) years of required work experience. 

A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

Reading and applying job-related terminology, codes, policies, procedures, rules, regulations, and laws as required to exercise judgment in their interpretation and application.

Defining problems, collecting, and recording data, establishing facts, drawing valid conclusions, applying common sense understanding and making decisions based on knowledge and experience to solve problems in accordance with established policies and procedures.

The functions, duties, policies, procedures, and forms of the Division to recommend modifications to improve practices.

Skill in:

Operating a personal computer and/or laptop to perform basic data entry error-free and use a desktop scanner and printer.

Operating a multiple line telephone and answer incoming telephone calls in a respectful and professional manner; repeat information in the correct text it was given.

Operating a copier to make copies, fax documents and scan documents to email.

Performing basic mathematical and accounting procedures and reviewing financial statements including intermediate arithmetical calculations and computations are done accurately.

Ability to:

Communicate verbally and in writing utilizing proper grammar, punctuation, and spelling in an effective, patient, and tactful manner with internal and external customers, including co-workers.

Listen to verbal instructions and/or review written instructions to fulfill requests and complete various tasks.

Articulate directions, instructions and information in a group or a one-on-one setting with Attorneys, Defendants, Judges, Magistrates, Court staff and other Court agencies using proper word tense and annotation.

Multi-task by organizing, setting priorities, focusing, and concentrating to simultaneously process work and responsibilities error-free within considerable time constraints and in an environment with continuous interruptions; make corrections as needed.

Read and interpret comments, notations, and orders, record essential information, and initiate appropriate course of action.

Work under pressure in a fast-paced courtroom, handling situations requiring immediate action.

Handle sensitive or difficult situations in an effective and diplomatic manner, including the ability to properly maintain confidentiality of sensitive topics.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Equipment, Machinery and Tools:

Personal computer, monitor, keyboard, mouse, desktop scanner, printer for everyday work

Multi-Line Telephone to answer incoming calls and place outgoing calls.

Copier / Fax / Scanner

Date/Time Stamper

Rolling Cart to distribute items (equipment, file folders, mail) to other locations.

Paper Cutter

Shredder

Stapler

Laminating Machine

Soy-based Ink Pads

Labels, Stickers, etc.

Hole Puncher

Scissors

Cash Register and Validator

Credit Card Machine

Document Folding Machine

Software and Computer Skills:

Windows

Microsoft Office 365 including Word, Excel, and PowerPoint

Microsoft Outlook for email communications and calendar schedules

Web Browser such as Google Chrome and / or Microsoft Edge

Oracle PeopleSoft for CONNECT Timekeeping and HR processes.

MDEC (Maryland Electronic Courts) system for Court Case Management (includes Enterprise Justice, File & Serve, and Task Manager)

Microsoft Teams to participate in remote virtual hearings and / or meetings; to chat with Courtroom Clerks in hearing rooms.

Zoom for Government to participate in remote virtual hearings and / or meetings.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.