Fiscal ClerkMaryland State Judiciary

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Maryland Judiciary Benefits (mdcourts.gov) 

About the Maryland Court System | Maryland Courts (mdcourts.gov)

salaryrangesfy27.pdf

Essential Job Functions:  

This is a clerical position performing accounting functions in the District Court of Baltimore County. Fiscal Clerks are responsible for reviewing and verifying the work of cashiers and for recording, processing, maintaining, and reconciling financial transactions to include, but not limited to, deferred payments, bond forfeitures, bad checks, expense forms, revenue refunds, and CD or transcript requests.

Essential Duties and Responsibilities:

Reviews and verifies the work of cashiers including validation of payments, overages, shortages, voids, and cashiering reports.

Responsible for financial transactions including accounts receivables, deferred payments, bond forfeitures, requests for recordings and transcripts, daily deposits, and account reconciliations.

Reconciles agency accounting systems to fiscal accounting systems, locates and researches differences, traces discrepancies, completes adjustments, and maintains audit requirements.

Verifies commissioners cash bonds, receipts, and transmittals. Makes related entries into MDEC. Verifies and tracks external bonds.

Provides interpretation and guidance to employees, district court headquarters, related agencies, and the public regarding fiscal operations.

Creates, updates, and implements automated spreadsheets, ledgers, and reports using accounting software packages.

Remains up to date and accountable for accounting policies and procedures (both internal and District Court Headquarters), Gears procedures and auditing requirements. Reports all errors errors and problems to the accounting supervisor.

Completes additional assignments, training, tasks, and projects as assigned by the Fiscal Acct Supervisor, Administrative Clerk, or District Court Headquarters.

Minimum Qualifications:

Education:

High school diploma (or GED Equivalent).

Experience:

Two (2) years of fiscal or accounting work experience

Note:

A Bachelor?s Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute one (1) year of required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

Generally Accepted Accounting Principles (GAAP) or Governmental Accounting and Financial Reporting Standards (GASB).

Principles and practices of bookkeeping and accounting in order to review, verify, record, adjust, and balance financial transactions.

Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.

Skill in:

Managing priorities to meet critical deadlines while multitasking.

Customer service and handling problems tactfully and patiently.

Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Accuracy and attention to detail.

Analyzing records, reports, and other business and financial documents and noting details and facts pertinent to the audit assignment.

Organization and time management.

The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.

Ability to:

Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts.

Communicate clearly, tactfully, and effectively both verbally and in writing.

Learn and apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers.

Perform a full range of basic accounting procedures.

Interpret, apply, and follow a variety of written or verbal instructions.

Establish and maintain effective working relationships with other employees, superiors, and/or the general public.

Exercise tact, diplomacy, and impartiality in dealing with the public.

Perform all the essential functions of the position.

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer, scanner, copier/fax machine, calculator, telephone. These tools are used to process the daily accounting work and to communicate with the general public, attorneys, and other government agency representatives.

Software and Computer Skills:

MDEC is used to verify and update the case financials as needed.

Excel is used to verify accounting data and totals, record adjustments, chargebacks, deposits, etc.

Outlook and Teams are used to communicate with coworkers, other departments and District Court Headquarters.

Adobe is used to view, create, and modify PDF documents.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States. 

Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.