Executive Assistant NonEXSteward Healthcare

Executive Assistant - Per Diem Position Summary: Provides administrative and managerial assistance to the Chair of Obstetrics and Gynecology. Responsibilities: Provides superior customer service to internal and external clients, customers, and patients as referenced in the Service Excellence Standards; Provides administrative support to the Chair of Obstetrics and Gynecology; Coordinates physician recruitment activities (scheduling, greeting, etc.) and on-boarding process in collaboration with Steward Medical Group and Medical Staff Administration; Coordinates the Teaching Program for OBGYN at SEMC; Functions as receptionist for visitors and staff, maintaining an orderly and neat office environment; Answers and screens incoming telephone calls for the Chair of OBGYN; Coordinates calendar and daily schedule for Chair of OBGYN; Schedules meetings and makes necessary arrangements including room bookings, food service, materials distribution, notification, confirmation, etc.; Opens and prioritizes daily mail for the Chair of OBGYN; Drafts routine correspondence and memos; Transcribes or types correspondence, memos, and reports as assigned by OBGYN Chair; In the absence of the Chair, responds to voice mails, e-mails and, when appropriate, correspondence; Completes requisitions, purchase orders, and invoices and processes according to SEMC standards; Coordinates logistics for outside conferences and seminars; processes payment; Ensures that confidentiality of all material generated to and directed from the Office of the Chair is maintained; Assists in billing, management, and functions of the Chairs Clinic work; Works in coordination with SEMC Womens Health Manager when operations assistance is needed; and Performs other duties as assigned. Education & Required Skills Associates Degree Required Bachelors Degree Preferred Micrsoft Office Proficfiency Required Must be able to collaborate and effectively communicate with: Chair Steward Executive Leadership Team SEMC and SMG Senior Leadership Team Operations and Frontline Leadership Teams Administrative Assistants of Senior Leadership Team Managers and Employees of SEMC; Strong communication skills, written and verbal; Strong organizational skills; Strong knowledge of computer software; Shorthand experience; Minimum typing speed 65 words per minute; Experience with Dictaphone; Ability to work independently and take initiative;