Military Hire

Administrative Assistant IIIMATRIX

  • not-remote
  • contract
  • $26 - $29/hr
  • Hourly
  • Minneapolis, MN
Job Summary

MATRIX is in need of an Administrative Assistant to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence. 

 

Hour info: Standard 8-hour day (e.g., 7:30–4 or 8–5). OT only during outage periods.

Duration: One year  

Location: Primarily Minneapolis; alternatives available if candidate lives near Monticello or Welch/Red Wing, MN

Hourly pay range: $26-$29 

Responsibilities

  • Provide administrative support for the Projects Department across Minneapolis and fleet locations.  

  • Responsibilities include scheduling meetings, coordinating departmental needs, preparing PowerPoint presentations, maintaining Excel spreadsheets, and supporting documentation tasks.  

  • Assist with travel arrangements and monthly expense reports via Concur.  

  • Coordinate with external vendors for supplies, food orders, and meeting arrangements.  

  • Corporate fleet role; no nuclear badge required, but access to nuclear-related data requires 10-screening. 

  • Supporting operational tasks as assigned. 

  • Work on special projects as needed 

  • Perform primarily office and non-manual work. 

  • Perform work related to the management or general business operations of MATRIX or its customers/clients, while exercising discretion and independent judgment with respect to matters of significance to MATRIX and its customers/clients. 

  • Interface with managers or head of a unit/department requiring the integration of multiple functional organizations. 

  • Use “lessons learned” to improve quality of MATRIX’s future projects; make recommendations to MATRIX as to the implementations of future policies and procedures. 

Qualifications

REQUIRED:  

 

  • 5–7 years of corporate administrative experience 

  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, SharePoint, Teams). 

  • Strong customer service background. 

  • Must be able to multi-task and prioritize 

  • Communication, problem-solving, professionalism, customer service orientation, willingness to take initiative. 

  • The ability to communicate well both verbally and written as a business necessity to ensure the safe and efficient operations of business. Clear, concise and effective fluency in the English language is essential.  

 

PREFERRED:  

  • Concur (travel/expenses). 

  • Power BI. 

  • UKG or SAP (helpful but can be trained). 

Requirements
  • Microsoft Office•1 - 5 years
  • organizational skills•1 - 4 years
  • Communication Skills
Nice to Have
  • customer service•1 - 4 years
  • Scheduling•1 - 3 years
  • Administrative Support•2 - 4 years
  • Data Entry•3 - 5 years
  • analytical skills•2 - 4 years
  • Filing•3 - 6 years
  • approachable•4 - 7 years
About Us

MATRIX delivers Project Management, Project Controls and Project Oversight services, transforming visions and challenges into actionable plans with dedicated leadership to drive them through completion. With over $1 billion in managed projects and a team of 160+ professionals, MATRIX provides industry-leading expertise from strategy to execution. The company offers comprehensive support across all project phases, ensuring successful outcomes through experienced project management staff committed to excellence and results-driven performance.