Sr. Administrative AssistantRobert Half

Description

We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities.

Responsibilities:

Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.

Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.

Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.

Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.

Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.

Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.

Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.

Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.

Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.

Requirements At least 5 years of experience providing support to senior executives within a corporate setting.

Background in pharmaceuticals, healthcare, biotechnology, or another life sciences environment is preferred.

Demonstrated success managing demanding calendars, executive travel, and high-level meeting logistics.

Advanced skills in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.

Familiarity with travel and expense management platforms such as Concur is preferred.

Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.

Excellent organizational skills, close attention to detail, and the ability to manage multiple priorities independently.

Proven ability to handle confidential information with discretion while adapting to a fast-paced work environment. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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