Facilities ManagerRobert Half

Description

We are looking for an experienced Facilities Manager to join a team on a Contract basis. This contract assignment will provide key operational coverage during an employee leave and is expected to run for a period of several weeks to a few months. The role is well suited for a facilities specialist who is comfortable balancing administrative coordination, vendor oversight, and day-to-day workplace support in a fast-paced environment.

Responsibilities:

Oversee a high volume of administrative tasks that support daily facilities operations and keep workplace requests moving efficiently.

Manage invoices and assist with payment-related activities by maintaining accurate records and coordinating timely processing.

Serve as a point of contact for agencies and internal stakeholders, ensuring clear communication on facilities-related matters.

Provide hands-on support for mail services and partner closely with the mailroom team to maintain smooth distribution workflows.

Coordinate incoming vendors, monitor service activity within the space, and help ensure work is completed in line with site expectations.

Work with building management to confirm certificates of insurance are received and properly documented before vendor access is granted.

Prepare and track purchase orders to support facilities services, supplies, and operational needs.

Respond to and help organize facilities requests through Jira or a comparable ticketing platform, keeping issues documented and updated as needed.

Requirements Prior experience in facilities support or facilities coordination is required.

Demonstrated ability to create and manage purchase orders in a detail-oriented setting.

Background that reflects a higher-level facilities support capability, with the judgment to handle complex operational tasks.

Proficiency with Microsoft Office applications for reporting, communication, and administrative work.

Experience using Jira or another ticketing system to log, monitor, and resolve service requests.

Familiarity with invoicing, vendor coordination, and workplace service administration in a high-volume environment.

Experience with CMMS or computerized maintenance management systems is preferred.

Exposure to systems such as Kronos, conference room support tools, or accounts receivable-related processes is a plus, though training can be provided. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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