Project Administrative AssistantRobert Half

Description

We are looking for a Project Administrative Assistant to support client engagements, project planning, scheduling, communications, and administrative operations onsite in Troy, NY for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution.

Key Responsibilities

Project & Meeting Coordination

• Coordinate scheduling between clients, consultants, and internal team members.

• Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.

• Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.

• Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).

• Track action items and ensure timely follow-up with clients and consulting teams.

• Communicate meeting changes, reminders, and updates to all relevant parties.

Client Relationship & Communication Management

• Serve as a primary point of contact between clients, consultants, and internal team members.

• Support ongoing client relationships by ensuring effective communication and responsiveness.

• Coordinate client check-ins and follow-up communications.

• Manage the flow of information between all stakeholders to ensure projects remain on track.

• Help reinforce a consistent, professional client experience and brand presence.

Strategy & Administrative Support

• Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.

• Coordinate internal strategy meetings and track project progress through completion.

• Collaborate with finance and leadership teams on project budgets and resource planning.

• Manage document workflows through review, approval, and distribution processes.

• Maintain communication with consultants regarding project opportunities and availability.

• Prepare, edit, and proofread professional documents, presentations, and communications.

Project Planning & Execution

• Develop project timelines, track deliverables, and ensure deadlines are met.

• Coordinate internal design and planning meetings to support successful project delivery.

• Monitor multiple projects simultaneously and proactively identify potential issues or delays.

• Support process improvement initiatives and help maintain organizational standards and best practices.

Requirements

Qualifications

• 3+ years of experience in project coordination, executive support, operations, consulting support, or a related role.

• Exceptional organizational and time management skills.

• Strong written communication, editing, and proofreading abilities.

• Ability to manage multiple priorities while maintaining attention to detail.

• Experience coordinating meetings, schedules, and project deliverables across multiple stakeholders.

• Proficiency with Microsoft Office, Outlook, Teams, Zoom, and shared project management tools.

• Ability to work independently, exercise sound judgment, and anticipate needs before they arise.

Ideal Candidate

• Highly organized and proactive.

• Comfortable working with senior leaders and external clients.

• Strong communicator with excellent follow-through.

• Able to balance strategic project support with administrative responsibilities.

• Professional, adaptable, and capable of managing competing priorities in a fast-paced environment.

TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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