Front Desk CoordinatorRobert Half

Description

We are looking for a Front Desk Coordinator to support daily administrative operations and provide a welcoming experience for visitors in Williamsport, PA. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing schedules, records, and front office communication in a confidential setting. The person in this role will help keep appointments, documentation, and office workflows running smoothly while serving as a reliable point of contact for guests, staff, and service providers.

Responsibilities:

Welcome visitors, guide them through site check-in procedures, and provide courteous front desk support.

Maintain administrative logs, facility files, and other operational records with accuracy and consistency.

Arrange appointments, meetings, and approved service visits while monitoring calendar updates and attendance details.

Contact participants and providers to verify scheduled times and communicate any adjustments or cancellations.

Organize transportation coordination and prepare any related paperwork needed for travel arrangements.

Follow up on missed visits or canceled meetings and assist with setting new appointment times.

Keep recurring schedules, deadlines, and meeting trackers up to date to support ongoing office operations.

Create and organize reports, letters, forms, meeting packets, and materials needed for audits or reviews.

Assist with documentation tied to admissions, discharges, and other administrative processes while safeguarding sensitive information.

Escalate clinical, medication, treatment, or safety-related concerns to the appropriate leadership team and participate in required staff meetings or training sessions.

Requirements Experience performing front desk, receptionist, or general administrative support duties in a detail-oriented office environment.

Ability to manage multi-line phone systems, greet visitors, and handle incoming inquiries with professionalism.

Strong scheduling and calendar coordination skills, including appointment tracking, confirmations, and follow-up communication.

Proficiency in maintaining accurate documentation, logs, forms, and compliance-related records.

Familiarity with handling confidential information in environments governed by privacy standards such as HIPAA.

Solid organizational skills with the ability to monitor attendance, recurring deadlines, and multiple simultaneous tasks.

Clear written and verbal communication skills for preparing correspondence and interacting with visitors, staff, and external providers. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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