Office AssistantRobert Half

Description We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts.

Responsibilities:

Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities.

Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately.

Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism.

Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed.

Maintain organized records, daily census information, and other department documentation in line with internal guidelines.

Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes.

Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required.

Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties. Requirements High school diploma or equivalent required.

Prior experience in an administrative, clerical, or office support role preferred; healthcare office experience is a plus.

Ability to perform receptionist tasks such as answering inbound calls, routing messages, and assisting visitors professionally.

Proficiency with Microsoft Office applications, especially Outlook, and comfort learning department-specific systems.

Strong verbal, written, and interpersonal communication skills with a customer-focused approach.

Ability to scan, file, and manage documents accurately while maintaining organized records.

Strong time management and prioritization skills, with the ability to stay composed during interruptions and shifting demands.

Demonstrated ability to work cooperatively with a team and use sound judgment in a busy office environment. TalentMatch

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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