Project Controls Specialist I - Military veterans preferred

Harvard University


Position Title: Project Controls Specialist I

Req ID: 65401BR

School or Unit: Campus Services

Description: Position Description

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for large and small projects including new buildings, renovations, and infrastructure upgrades. HCP prides itself on providing its clients with the highest value services.

The Project Controls Specialist I (PCS) reports to the HCP Assistant Manager of Budget, Controls and Reporting. The PCS helps maintain project controls and administrative services processes and procedures for Harvard Capital Projects and ensures their execution on all projects. The Project Controls Specialist I is expected to perform typical project control functions (including but not limited to cost control, schedule control, change review, contract, and process adherence) for various projects.

Responsibilities:

• Participates as a full member of HCP's professional team in the process to deliver all projects.
• Supports the HCP Project Management and Controls team in ensuring successful project delivery.
• Reviews and processes invoices and requisitions
• Reviews and processes change orders, allowances, and contingencies.
• Assist with maintaining project budgets, forecasts, and cash flows in Excel and various university systems.
• Ensures integrity of project cost data
• Ensures adherence to Contracts and University Policy
• Documents project controls procedures, systems, and file management
• Assist with project set up.
• Assists with Workforce and UBE data collection on projects.
• Assists with various HCP, Client, and University reporting needs.
• Assists with managing the invoice and requisition emails.
• Attending project and internal meetings, as necessary.
• Participates as a member of HCP's professional team and Harvard University's internal community of design and construction professionals, contributing knowledge and experience for the University's greater good.
• Perform other duties as assigned.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 3 years' relevant work experience

Additional Qualifications and Skills

Additional Qualifications:

• Concentration in a technical field (architecture, engineering, or construction management) related to construction, project management, or the equivalent is preferred but not required.
• Fundamental understanding of project control and monitoring practices
• Knowledge of standard project management, contracting, scheduling, software.
• Established verbal and written communication skills.
• Ability to remain well organized and prioritize work, sometimes in time constrained environments.
• Proficiency with Microsoft Office products, especially Excel.
• Ability to work well in a dynamic team environment.
• Demonstrated willingness to learn.
• Demonstrated flexibility and creativity in finding mutually agreeable solutions within project constraints.
• Commitment to diversity and to serving the needs of a diverse organization.
• Helps sustain an environment that fosters teamwork, excellence, respect, accountability, and diversity.

Working Conditions

Work Format: Hybrid

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-JD3

Department Office Location: USA - MA - Cambridge

Job Code: F0856P Financial Administrator II

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)


Salary Grade: 056

Department: Capital Projects


Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Education, Employment, Identity

Schedule: Monday - Friday: 8:00am - 5:00pm

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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