2024-04-02
Visual Sound Inc
Other
/yr
employee
contract
Broomall
Pennsylvania
19008
United States
Visual Sound Inc
TITLE: AP Coordinator
ABOUT THE ORGANIZATION: It takes a special company to stand out in today’s highly competitive audio visual (AV) market. Welcome to Visual Sound, the company that exceeds your AV expectations. With Visual Sound, you will enjoy the benefits that come from partnering with highly-trained, industry-certified professionals who offer much more than just technical “know how.” Emphasizing prompt, professional service, customized solutions and the highest quality work, we ensure that your system is perfect for your space, your needs and your budget. With decades of experience in designing, building and servicing cutting-edge AV solutions, Visual Sound stands out from the crowd. Our ability to grow and adapt to the latest technology and customer needs has made us a leader in the industry. A widely-recognized supplier of AV solutions, our flexibility allows us to provide a variety of services to a wide range of industries. From classrooms to courtrooms, boardrooms to lecture halls, and houses of worship to corporate complexes.
DESCRIPTION:
Primary responsibility for all Accounts Payable functions and also serves as occasional backup for other positions in the accounting department. Compiles and verifies invoices, computes discounts, verifies GL coding, prepares vouchers, reconciles vendor statements, process employee expense reimbursements and issues checks for payment. Prepares accounts payable register and other related reports.
ESSENTIAL FUNCTIONS:
• Review incoming invoices/check requests/credit card charges and accompanying documentation for
accuracy and proper authorization/approval.
• Enter vendor invoice, credit cards charges, in accounting software (reviewing data entry for accuracy
and verify proper categories).
Process employee expense reimbursements.
• Reconcile after each batch entry to insure all entries have been entered correctly.
• Maintain master vendor list verifying new vendors are properly authorized.
• Identify expenditures where an invoice has not been submitted for processing.
• Obtain W-9 from appropriate vendors and prepare IRS form1099s at year end.
• Reconcile open payables after each check run.
• Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion.
• Maintenance of accounting records files for accounts payable vouchers and deposits worksheets, and
archiving of records.
• Backup function for daily bank deposits and other functions as needed.
• Cash application for daily bank deposits.
• Provide support as needed to CFO, including annual audit, special projects, etc.
• Manage all aspects of drop-ship billing.
• Provide backup to switchboard for breaks, lunches, and vacations or as needed. Also
include receipt, sorting, and distribution of company mail while covering switchboard duties.
• Receive and process daily outgoing mail and manage all aspects of postage machine.
PLEASE PROVIDE SALARY REQUIREMENTS TO BE CONSIDERED FOR THIS ROLE
Qualifications:
High school diploma or equivalent required; Associates degree preferred, but equivalent experience accepted. 4-6 years accounting experience
General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
Microsoft Office skills are a must (Excel, Outlook and Word).
Must also have excellent organizational skills and attention to detail a must.
PLEASE PROVIDE SALARY REQUIREMENTS TO BE CONSIDERED FOR THIS ROLE
PI238796518
