Posting Details
Position Number008022Position TitleSecretary V - 008022DivisionAcademic AffairsDepartment470100 - Dean-NursingMinimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s College of Nursing is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides secretarial support to the Assistant Dean of Clinical Affairs and performs job duties essential to the needs of faculty, staff and students within the College of Nursing.
- Assists with State Boards of Nursing, State Boards of Higher Education, Department of Education, and other regulatory and accreditation requirements related to documentation and policies.
- Organizes student clinical placements and documentation for clinical placements.
- Communicates with students, faculty, and clinical partners related clinical placements.
- Organizes preceptor and clinical site rotations and associated paperwork.
- Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
- Maintains departmental files and database.
- Assists graduate faculty in organizing and maintaining student files as requested by the Dean, Associate Dean, and Assistant Dean of Clinical Affairs.
- Takes minutes at meetings and prepares for final distribution.
- Answers telephones and directs calls.
- Maintains supervisor’s calendar.
- Greets and routes visitors.
- Opens and distributes mail.
- Makes travel arrangements and prepares travel reimbursement forms.
- Orders equipment and supplies as requested.
- Prepares requisitions and purchase orders.
- Utilizes the Banner Finance and Student Record System to access departmental and student information as needed.
- Periodically may supervise student assistants to include assigning duties and work.
- Complies with attendance and timekeeping policies.
- Arranges, sets up and manages Zoom technology for meetings as assigned.
- Assists with data entry related to course schedules and faculty assignments in Banner as assigned.
- Serves as Virtual EMS administrator to assist faculty and administration.
- Completes other office/secretarial duties as assigned by the Dean, Associate Dean, and Assistant Dean of Clinical Affairs.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date03/29/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.
EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
PI238814752
