Assoc Dir, BOF, D3 - Military veterans preferred

Harvard University


Position Title: Assoc Dir, BOF, D3

Req ID: 65496BR

School or Unit: Harvard Business School

Description: Position Description

The Associate Director, Business Operations and Finance for Digital Data Design Institute (D3) manages the financial transaction and budgeting activities for The Institute in collaboration with colleagues in the Division of Research and Faulty Development, the central Harvard Business School (HBS) Financial Office and other HBS departments and will report to the Senior Director of Administration and Operations.

Key Responsibilities:

• Provide budget information and support to group leads within Digital, Data and Design Institute
• Manage invoicing and payment activities, ensuring transactions occur in a timely manner and with high quality and excellent customer service
• Improve processes and training across The Institute to ensure expenses are recorded correctly and in a timely manner
• Assist with the deployment of budget tracking systems across the Institute
• Oversee monthly and annual reconciliations
• Review reimbursements and apply policies
• Act as support for payroll/absence management
• Provide timely and accurate quarterly and year-end close activities including accruals, prepaid expenses, internal chargebacks, and monthly operations-related journal entries
• Prepare budget forecasts and reforecasts, as well as annual budget presentations
• Assist in preparing management reports, including the allocation of indirect costs
• Document and maintain existing financial controls and policies and create new ones, as needed
• Uphold PCI compliance standards
• Other duties, as necessary

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 7 years' relevant work experience

Additional Qualifications and Skills

Other Required Qualifications:

• Bachelor's degree in accounting, business, or math related degree
• Organized, flexible, and able to prioritize and manage multiple tasks in a fast-paced environment
• High quality standards and strong communication skills
• Strong customer service orientation with both internal and external customers
• Collaborative working style and the ability to build strong relationships with colleagues
• Proven ability to handle sensitive data with discretion
• Advanced user of Excel; comfortable with learning new technologies

Additional/Desired Qualifications:

• MBA or Master's degree in relevant field
• Knowledge of data tools such as SmartSheets and Quickbase
• Knowledge of advanced financial administration principles
• Demonstrated experience with financial systems and data query tools

Additional Information

This position is approved as a two year term appointment. There is a possibility of renewal/extension.

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

As part of our interview process, candidates will be invited to participate in a financial analysis assessment. This assessment will involve analyzing a set of financial data. More details regarding the assessment will be provided to select candidates.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.

About Us

Founded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

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Department Office Location: USA - MA - Boston

Job Code: F0858P Financial Administrator IV

Job Function: Finance, General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 058

Department: Digital Data Design Institute


Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Credit, Criminal, Education, Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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