Unit Coordinator, Unit and Fac - Military veterans preferred

Harvard University


Position Title: Unit Coordinator, Unit and Fac

Req ID: 65377BR

School or Unit: Harvard Business School

Description: Job Summary

The Unit Coordinator, Unit and Faculty Support works independently with minimal supervision and to work effectively as part of a team. Unit Coordinators must have outstanding organizational skills and meticulous attention to detail; an ability to communicate effectively and professionally; demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple supervisors and manage competing priorities, meet deadlines, and follow through on projects. The position requires a strong customer service orientation, good judgment, and flexibility. The ability to handle confidential material with tact and discretion is essential. Strong technical skills are required. Overtime may be required.

Position Description

Reporting to the Manager, Unit and Faculty Support, the Unit Coordinator provides high level administrative support to the Unit Head, and to the unit's projects and activities. In addition, the Unit Coordinator provides direct faculty support for the Course Head, Unit Head, and/or other faculty. The Unit Coordinator acts as a mentor to Faculty Support Specialists.

• Works with faculty to ensure smooth delivery of first year, required courses, elective courses, and provides direct course delivery support including logistics for complex exercises and simulations.
• Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
• Organizes and plans logistics for seminar series, research conferences and other unit events
• Assists with the administrative process for doctoral recruiting.
• Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.
• Builds strong relationships with stakeholders, including faculty, staff, and external partners to promote cohesive unit morale.
• Proactively assists colleagues and acts as a mentor to Faculty Support Specialists.
• Coordinates support with Faculty Support Specialists and Senior Faculty Support Specialists to complete large scale unit projects.
• Assists Unit Head with process for multi-year unit faculty assignment planning.
• Keeps current on HBS/University initiatives; is information source on activities of faculty, unit, HBS and is unit's liaison with internal and external contacts.
• Assists with identifying administrative support workload balance needs within unit.
• Manages unit calendar, budget; assists with unit space planning.
• Manages unit web presence, maintains files/archives.
• Handles complex, confidential materials.
• Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs.
• May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.
• Responsible for other duties as assigned.

Basic Qualifications

• High School Diploma or GED required.
• Minimum 5 years of experience with 3 years high-level administrative support experience is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suite of programs such as those from Google and Apple, Adobe Acrobat, and Zoom. experience is a must.

Additional Qualifications and Skills

• Demonstrated ability to exercise sound judgment in a variety of situations.
• Excellent communication, interpersonal, organizational, project management, analytical, writing, and editing skills.
• Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.
• Ability to learn, teach new software and stay current with various technologies.
• Proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis.
• Ability to develop an understanding of and stay up to date on the academic research of the unit.
• Willingness to work in a collaborative work environment supporting a variety of faculty colleagues, and changing assignments based on business needs.
• Ability to adapt quickly to changing staff assignments, responsibilities and tasks.

Additional Information

This is a 35-hour/week, overtime-eligible position.

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.

About Us

Founded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-BM1

Department Office Location: USA - MA - Boston

Job Code: 403040 Coordinator II

Job Function: Faculty & Student Services, General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 055

Department: Division of Research and Faculty Development


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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