Project Development Assistant - Military veterans preferred

Description:

Hoyle Tanner's Ground Transportation Division is seeking a Project Development Assistant to provide higher-level administration, planning and organization support to the group.

As a Project Development Assistant your duties will include the following:

• Responsible for working with project teams to deliver bridge and highway transportation studies, designs and construction phase services to state and municipal clients throughout New England.
• Work directly with the project leaders to help drive the activities required to support success.
• Planning and scheduling meetings, ensuring meeting materials are developed and distributed before the meeting (meeting agenda, meeting specific content etc.).
• Ensuring meeting logistics are in place and validated (meeting rooms, phone/video/web conferencing, in room projection capabilities), and attendance for required participants is confirmed.
• Taking contextual notes during meetings and synthesizing notes post-meeting to highlight key takeaways and action items for participants.
• Meeting notes will be reviewed for approval by the project manager prior to distribution to meeting participants.
• Tracking and maintaining a log of key activities (action items) to drive project progress.
• Maintenance of program level and project level schedules
• May be developed and managed in various project scheduling tools including Microsoft Excel, Microsoft Word, Microsoft Project, or other similar program.
• Administration of collaboration tools for project development
• Could include multiple platforms (Microsoft Teams, Microsoft SharePoint or other similar tools).
• Items would include program/project documentation and administration of other data managed within the tool.
• Includes overseeing and managing access to the collaboration site and helping to resolve any issues.
• Assist the project team in developing presentations (Microsoft PowerPoint, or similar program).
• Assist the project manager with financial project tracking including setting up accounting documentation, invoicing assistance and planning documents.
• Assist senior division leadership with the following:
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.
• Conduct research, compile data, and prepare reports as requested by the leadership team.
• Act as a liaison between executives and internal/external stakeholders, managing communications and responding to inquiries on their behalf.

Requirements:

• Five (5) or more years of relevant experience
• Associates Degree in Business or Administration
• Bachelor Degree in Business or Administration a plus
• Strong demonstrable written communication skills
• Strong verbal communication skills
• Ability to work well within a team environment with varying personalities
• Quick learner with ability to take direction incorporate feedback and ask questions

Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E-Verify.

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