2024-04-06
Harvard University
Other
/yr
employee
contract
Cambridge
Massachusetts
02163
United States
Harvard University
Position Title: Academic Planning Specialist
Req ID: 65422BR
School or Unit: Faculty of Arts and Sciences
Description: Job Summary
The Faculty of Arts and Sciences Registrar's Office (FAS RO) supports the students, faculty, staff, and alumni of Harvard College, the Graduate School of Arts and Sciences, and the John A. Paulson School of Engineering and Applied Sciences. The Academic Planning Specialist reports to the Assistant Registrar for Academic Planning. This position will work closely with FAS & University constituents (students, faculty, staff, alumni, & leadership) performing a variety of complex administrative/support duties within Academic Planning. This position will serve as the front line of communication for FAS faculty, students, administrative offices and staff on existing policies and procedures related to classrooms, exams, courses, and sectioning.
Position Description
Responsibilities of the Academic Planning Specialist include:
Serve as the first line of communication via email and phone for high level constituents including FAS faculty, staff, students, departments and residential House staff; serve as principal source of information on policies related to FAS courses, classroom space usage, and exams; compose, edit and disseminate correspondence for courses, classrooms and exams; assist departments in scheduling upcoming term course offerings; troubleshoot student enrollment issues as related to course setup and sectioning process; run and analyze query results in order to perform course data validation; train constituents on the my.harvard student information system related to course development and sectioning functionality; fulfill classroom space requests for special events, course-related events, and student organization requests based on knowledge of FAS scheduling policy; run classroom usage report and post to the Registrar's website; troubleshoot exam proctor questions and resolve technical and logistical out of sequence exams issues onsite during exam period; obtain missing out of sequence exams; organize and assemble exam packets; maintain inventory and order exam supplies; coordinate with Mail Services and FAS departments to disseminate exam booklets each semester; perform outreach to faculty who have not reported final assessment information; edit and maintain content on the FAS Registrar's website; triage questions and direct constituents to appropriate additional support contacts as necessary; provide general administrative and customer support service for the Registrar's Office, and all other general duties of the Registrar's Office as needed.
Basic Qualifications
3 years or more of related experience.
Education beyond high school may count towards experience.
Additional Qualifications and Skills
Excellent organizational, interpersonal, and communication skills. Ability to handle complex and confidential information with discretion. Competency and efficiency using a variety of computer software including MS Outlook and Microsoft Office Suite. Able to work in a team oriented, customer focused environment in a collegial manner. Ability to work well independently, prioritize multiple projects simultaneously, and meet deadlines. Attention to detail, demonstrated troubleshooting ability, and ability to multitask while showing good judgment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
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