Posting Details
Position Number006012Position TitleAccounts Payable Specialist - 006012DivisionFinance and AdministrationDepartment172200 - Accounts PayableMinimum Qualifications
Bachelor’s degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Accounts Payable department is seeking to hire an Accounts Payable Specialist. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Works closely with the Accounts Payable (AP) Manager and AP Assistant Manager in all aspects of the AP Department for an advanced understanding of all policies, procedures and systems.
- Processes journal vouchers in Banner for wire transfer transactions, corrections and adjustments.
- Responsible for compiling the monthly 1099 report and the review of all 1099 vendor account transactions including pulling the documentation and having the knowledge to determine if the vendor should be coded to receive a 1099 at year end.
- Assists the AP Manager/AP Assistant Manager with the 1099 yearend process which includes reviewing reports, checking addresses, checking total 1099 amounts and mailing of the 1099’s.
- Assists the AP manager with Year End closing processes.
- Assists the AP processors, vendors and other University departments to allow for accurate and timely payment of University expenditures.
- Assists with approving Direct Pay and Purchase Order invoices in Concur.
- Responsible for checking the afternoon report for documents that need to be cancelled and paid through payroll.
- Responsible for ordering/maintaining office supplies.
- Responsible for all returned University issued AP checks.
- Performs Special Projects and other duties as assigned. Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date04/06/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.
EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
PI239202632
