Facilities Systems Administrator - Military veterans preferred

Here at Entegris, we use advanced science to enable technologies that transform the world, and we are seeking employees who have the drive to continue that mission.

The Role:

• Entegris is hiring a Facilities Systems Administrator in Billerica, MA to lead the sustainment and development of Facilities Operating Systems. A successful candidate will be energetic, adaptable and be able to manage competing priorities.

What You'll Do:

• Independently manage and perform all Facilities purchasing and procurement.

• Work with internal trades on material needs to create purchase requisitions

• Work with external service providers to ensure receipts of purchase orders

• Provide analytical acumen to independently resolve invoicing problems

• Utilize self-directed continuous improvement to prevent invoicing problems

• Ability to detect invoicing errors

• Administer the Facilities work order and preventative maintenance program.

• Field end user Facilities work order requests and assign to appropriate trade

• Issue preventative maintenance orders according to schedule

• Enter new assets, PM schedules and work instructions

• Attach service records and costs to work orders.

• Lead the Facilities Department vendor management program.

• Run rate utility spend to forecast utility budgets, annual blanket PO's

• Work with upper management on forecasts and budgets

• Work with vendors and contactors for SOWs for annual service, renewal of service agreements

• Create and communicate schedules.

• Coordinate internal impacts.

• Monitor and report key Department performance metrics.

• Report on preventative maintenance & open work orders, late & future (weekly meeting)

• Track spend and energy monthly, retrieve, analyze & send invoices to A/P (Utilities & Gas)

• Report utilities & gas consumption in Resource Advisor

• Clean Harbors invoicing allocation & update working spreadsheet

• Engage in Facilities Safe Work documentation and programs.

• Coordinate and schedule contractor training

• Create Non-Disclosure Agreements

• Upload certificates of insurance

• Set up new vendors, initiate Third Party Tracker communicate to vendor required documents (W9, ACH, COI)

• Assist in Facilities audits, controlled document creation and corrective action activities

• Prepare documents, metrics, and training records

• Representative for Bedford on the SLT (Safety Leadership Team) report monthly FAC activities

• Provide spot receptionist coverage as needed.

• Assist team members and software training.

• Execute data administration projects as needed.

Outstanding Candidates Will Have:

• Full acquaintance with enterprise software administration (SAP experience highly beneficial).

• Considerable knowledge of purchasing, planning buying, contracts, and agreements.

• Solid analytical and problem-solving skills. Ability to fully resolve supplier, invoicing, and accounting obstacles.

• Ability to meet deadlines in a fast paced environment.

What We Seek:

• Bachelor’s Degree and/or equivalent experience

• SAP or equivalent knowledge.

• Familiarity with Manufacturing pace and environment

• Extensive knowledge of Microsoft Office programs.

• Experience as a buyer planner or in sourcing.

What We Offer:

At Entegris, we invest in providing opportunity to our employees and promote from within. The new hire in this role will have the potential to grow and create relationships across the organization and be recognized for demonstrated success and adherence to company PACE values.

Our total rewards package goes above and beyond just a paycheck. Whether you’re looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

• Generous 401(K) plan with an impressive employer match
• Excellent health, dental and vision insurance packages to fit your needs
• Flexible work schedule and 11 paid holidays a year
• Paid time off (PTO) policy that empowers you to take the time you need to recharge
• Education assistance to support your learning journey
• Values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence.

At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Entegris strongly encourages all of its employees to be vaccinated against COVID-19. At Entegris, COVID-19 vaccination is preferred but not required at this time.