Posting Details
Position Number006766Position TitleSecretary V - 006766DivisionAcademic AffairsDepartment410500 - Occupational TherapyMinimum QualificationsPreferred QualificationsJob Description Summary
The University of South Alabama’s Department of Occupational Therapy is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides secretarial support for the Chair.
- Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
- Utilizes Events Management Software (EMS) for room reservations.
- Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service (OTCAS) website and preparing a spreadsheet for committee review.
- Maintains department files and database.
- Takes minutes at meetings and prepares for final distribution.
- Answers telephones and direct calls.
- Greets and routes visitors.
- Receives and distributes department mail.
- Prepares travel reimbursement forms and purchase orders.
- Advises students regarding enrollment policies and procedures.
- Orders equipment and supplies.
- Prepares requisition and purchase orders.
- Utilizes Banner Finance and Student Records Systems to access departmental and student information.
- Supervises student assistants to include assigning duties and checking work.
- Ensures office coverage as needed.
- Handles parking passes for department guests.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date04/10/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.
EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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