Accounting Assistant V - Military veterans preferred

Harvard University


Position Title: Accounting Assistant V

Req ID: 65709BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus, FAS facilities portfolio includes 250+buildings, approximately 10M sq. ft.

The Accounting Assistant V manages a complex invoice processing system including, preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system; and processes invoices for credit card and purchase orders, processed through separate systems.

Position Description

• Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.
• Review invoices for accuracy, completeness, and proper authorization.
• Process payments to vendors on time and reconcile vendor statements.
• Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.
• Maintain correct and up-to-date accounts payable records and documentation.
• Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, and vendor payment inquiries.
• Adhere to accounting principles and standards to ensure compliance with regulations.
• Perform ad hoc accounting tasks related to AP and invoice processing.
• Maintain office supplies, and routine clerical tasks as needed.
• Service as back-up for front office coverage.

Basic Qualifications

Three or more years of relevant work experience.

Additional Qualifications and Skills

• College background in Accounting, Finance, or a related field preferred.
• 2+ years' experience in accounts payable roles, preferably in a high-volume environment preferred.
• Strong knowledge of accounting principles and practices
• Proficiency in Microsoft Office Suite including Excel & SharePoint.
• Excellent attention to detail and accuracy.
• Ability to work independently with minimal supervision, multi-task, and be adaptable.
• Strong professional judgment, attention to detail, and ability to handle complex and confidential information with discretion.
• Excellent analytical and problem-solving skills, with a keen attention to detail.
• Strong communication, interpersonal skills, and customer service skills with the ability to collaborate effectively across departments.
• Ability to thrive in a fast-paced environment and meet tight deadlines.

Working Conditions

Hybrid office environment; this position will be based in Cambridge, MA and there is an expectation of four workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

To be considered for this position, applicants are encouraged to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

About Us

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-CK1

Department Office Location: USA - MA - Cambridge

Job Code: 400103 Accounting Assistant V

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Administration and Finance

Salary Grade: 053

Department: Office of Physical Resources and Planning


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Schedule: M-F 9-5

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI240722718