Administrative Support Specialist - Military veterans preferred

** Administrative Support Specialist**

**Job Category****:** Sales **Requisition Number****:** ADMIN001612 Showing 1 location **Job Details**

**Description**

Master Electronics has an exciting career opportunity for an **Administrative Support Specialist** who will report to the Branch Manager in Eden Prairie, MN.

****LOCAL CANDIDATES STRONGLY PREFERRED****

We are seeking an **Administrative Support Specialist** whose primary focus will be to service and support the sales team and customers. In this role, you will assist with order entry, expediting and managing reports.

**How you will spend your time:**

* Provide administrative support for Branch Manager and sales team

* Enter and modify sales-related data (i.e. order entry, PO cancellations, PO changes, data entry) into our companys internal system

* Manage vendor/customer backlog and other reports

* Answer customer inquiries quickly and efficiently, ensuring adherence to service level via phone/e-mail

* Daily use of Microsoft (MS) Office platforms (Excel, Outlook, Calendar)

* Partner with internal resources (e.g., field sales, inside sales, branch manager, product management, etc.) and external resources (e.g., suppliers, manufacturing facilities, etc.)

* Perform other duties as required/assigned by manager

* Manage office tasks: invoices, incoming and outgoing mail, prepare expense reports, coordinate meetings, events, tasks, errands and organize catering, supplies

* Demonstrate the ability to professionally handle and lead multiple projects and tasks with minimal supervision

* Create/prepare business documents in Microsoft office programs, and other computer applications, presentations, documents, as needed for onsite and offsite meetings

* Greeting guests with enthusiasm and professionalism

* Proactively manage calendars, email, calls and other correspondence, while anticipating challenges and conflicting priorities and helping to navigate the requests with a calm sense of responsibility

* Exhibit strong problem-solving and project management skills to assist manager in organizing and planning of day-to-day

* Proactively communicate and anticipate needs

* Manage travel arrangements, calendars, scheduling

* Maintain confidential records, files and reports

**Were excited if you have:**

* 2+ years of experience in an office environment

* Extremely detail oriented, accurate and organized

* Proficient in the use of MS Office, with focus on demonstrated working knowledge of MS Excel (VLOOKUP)

* Ability to work well in time-sensitive situations where customer satisfaction is the ultimate goal

* Ability to multi-task in an effective, timely and professional manner

* Excellent writing and verbal communication skills

* Self-starter with initiative who is able to operate with minimal direction or supervision

* Proven ability to handle sensitive information and maintain confidentiality

**We would prefer if you have:**

* Associates degree (e.g. A.A., A.S., etc.)

* Proficient with navigating in sales/inventory management tools

* Experience using expense reporting software

* Prior experience supporting a senior leader/executive

**Why Master Electronics:**As a customer focused and driven organization, we offer attractive, competitive compensation and benefits including, medical, dental, life, paid time off, 401k match and an EAP program as well as an opportunity to grow with the company.

**Master Electronics** has a fast-paced and entrepreneurial environment, which requires a professional, flexible self-starter attitude.

Headquartered in Phoenix, AZ, **Master Electronics** is a leading global authorized distributor of electronic components. For more than half a century, our family-owned company has remained focused on strong relationships, responsive service and added value. This is how **Master Electronics** has grown to serve hundreds of thousands of customers in partnership with hundreds of world-class suppliers.

**Master Electronics**, a leading global authorized distributor of electronic components, is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, **Master Electronics** prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational program.

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