The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.
Job Summary
The Administrative Assistant supports the program by carrying out tasks that ensure the office operation runs smoothly and we can provide quality services to the individuals we serve, families and other stakeholders. The responsibilities of this position include:
Essential Duties and Responsibilities
Providing support to Office Manager, administrative and program staff.
Answering incoming calls and making necessary outgoing calls and office visits.
Taking messages for staff as needed.
Track scheduling of conference rooms for trainings and/or meetings
Ensure conference rooms are set up with training materials and/or equipment needed for a day of training.
Maintaining the appearance of the reception area and waiting room.
Sort and distribute incoming and outgoing mail.
Prepare, organize, and process files for offsite storage.
Ensure the office is always properly stocked.
Other assigned duties as requested.
Education and Experience Requirements
Minimum High School Diploma required.
AA Degree preferred.
Proficiency in Microsoft Office, Word, and Excel
Bilingual (English/Spanish) is a plus.
2 years' experience as an Administrative Assistant.
Excellent time management and follow-up skills and ability to multi-task and prioritize work.
Attention to details and problem- solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills
Other assigned duties as requested.
Salary: $45K
CFS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, physical or mental disability, disability or veteran status, or any other category protected by applicable federal, state or local laws.
