The Job/What You'll Do:
Provide administrative support to the enterprise. Administrative Assistants duties will include, but are not limited to, providing support to our leadership team members and employees, assisting in daily office needs and managing our company's general administrative activities.
Work hours: Monday through Friday 8:00 AM to 5:00 PM
Responsibilities:
- Administrative support to include calendar management, meeting notes, presentation development, travel arrangements, credit card reconciliation, expense reports and other duties as assigned.
- Acting as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Managing incoming and outgoing mail, postage requirements, and various clerical functions as requested.
- Secondary coverage of reception desk, answering telephone, greeting visitors and directing questions to appropriate departments or staff for resolution.
- Coordinating meeting requirements including preparation of agenda, presentation, meeting room reservations, water, refreshments, or lunch as needed.
- Coordinate with facilities on facility related issues such as, fax machines, printers, A/C, workstation furniture repair.
- Assist with tours, site visit, event planning, and assessment logistics as requested (book hotels, air, dinner, create agendas, schedule employees, order meals for meetings).
- Anticipate need of and maintain office and break room supplies.
- Provides secondary support to the Executive Assistants and Board Liaison.
- Assist in managing and communicating Employee Recognition programs.
- Other duties as assigned
Knowledge, Skills, Abilities:
- Well-organized and flexible self-starter
- Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
- Attention to detail in composing, typing and proofing materials or data input
- Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
- Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
- Excellent verbal and written communication skills.
- Ability to act professionally and maintains appropriate boundaries with clients and staff.
- Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
- Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
- Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.
Education & Experience:
- 3-5 years of experience in Administrative Support,
- GED/High School Degree, Required
Working Conditions:
While performing the job duties in the office or at a home office, the employee is frequently required to stand, walk, sit, and use hands; they must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Exposure to noise typical with office operations. Ability to hear and speak.
Who We Are & What We Offer:
Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Denver. Our mission is to Inspire Hope through our talented and compassionate staff.
Since 2007, Solari has been providing crisis contact center services and in that short time has helped thousands of individuals and families connect to the help they need. Additionally, in that short timeframe, Solari has grown to expand services to a peer-run Warm Line, Serious Mental Illness (SMI) determinations, mobile team dispatches, crisis transportation services, emergency room-based assessments, Department of Child Safety (DCS) rapid response and crisis stabilization services, telephone follow-up to those who need it, tragedy support lines and other in-kind services to the community.
- Friendly work environment
- Generous paid time off (PTO)
- Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date
- Competitive compensation
- Convenient office locations and Hybrid Schedule
- On-site fitness room free to all employees (Tempe Office)
- Basic Life Insurance
- Voluntary Life, Spouse, Child Insurance
- Critical Illness w/free dependents
- Critical Illness Spouse
- Short Term & Long Term Disability- Starts first of the month after 90 days of employment
- 401K & 401K Roth - Starts first of the month after 90 days of employment
- United Pet Care
- LifeLock for identity theft
- LYRA EAP Program- 25 free sessions for mental health per family member
Solari is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state, and local laws. At Solari, a diverse mix of highly talented, innovative, and dedicated people come together to make a lifetime impact on each of our Client's lives. All qualified applicants will receive equal consideration for employment.
We are focused on equality and believe deeply in diversity of race, color, ancestry, age, veteran status, marital status, creed, religion, sex, gender, gender identity, sexual orientation, ethnicity, national origin, and other legally protected group status.
