Expense and Credit Card Disbursements Specialist - Military veterans preferred

Expense and Credit Card Disbursements Specialist

Washington, DC, USA

Job Description

The general hourly range for this position is $25.00-$29.00 Salary offers will be commensurate with experience, qualifications, skills, training and education.

The Humane Society of the United States (HSUS), the nations most effective animal protection organization, is seeking a Specialist, Expense and Credit Card Disbursements for the Accounting Department. In this position you will be responsible for the day-to-day expense reporting and credit card program and related questions, issues, processes and system upgrades & implementations. Prepares journal entries and imports data from expense reporting system to the General Ledger for review and posting. Reconciles high-risk liability account activities to the General Ledger. Research and resolve unreconciled items on various bank reconciliations monthly. Collaborate with budget managers and other personnel on process improvements. Provide informational reporting and analysis from the expense reporting software and credit card program to help identify and communicate possible fraud and weakness in policies. Enforces organizational travel, employee expense reimbursement and credit card usage policies and procedures.

You will be responsible for:
Acting as the primary contact for the HSUS and its Affiliates company credit card holders (over 125 cardholders). Responding to employee inquiries regarding status of account payments, card usage, new card issuance, card cancellation, credit level adjustments and assigning cards in expense management system. Providing training and guidance to new cardholders on the credit card system;
Providing customer service to all employees on business expense reporting, responding to phone calls and e-mails in a timely manner, and providing training as needed to new employees on how to submit expenses through the system. Ensuring that all expense reporting and credit card policies, training materials, and other relevant information is updated and available on the Accounting SharePoint site;
Downloading monthly credit card statements to send for payment in a timely manner. Preparing monthly credit card expenses for entry into the general ledger system. Reconciling the monthly prepaid credit card accounts and monitors prepaid credit cards and staff compliance to company credit card policy; Reconciling the personal advance account monthly; reconciling travel and standing advances monthly. Resolving any data discrepancies between the expense management system and the general ledger;
Acting as the primary contact for expense management system, Concur, representatives. Overseeing the administration of the Concur system, review of release notes, submission of report creation requests and support cases, and updates of the site as needed;
Planning and leading a monthly meeting with the CFO to provide updates on new credit card applications, delinquent report filers, card holders with personal charges, or other policy violations, activities or findings. Supporting all financial, compliance and IRS audits governing The HSUS processes for employee expense reimbursements, credit card usage, compliance with IRS guidelines & reporting;
Setting up new users in expense management system and makes any necessary changes and updates to employee positions, approvers, or locations. De-activating accounts in expense reporting system as employees exit the organization;
Acting as the primary contact for third party audit service. Resolving reports elevated by third party audit service for accounting review. Responsible for reviewing and updating audit table and notifying third party auditor on discrepancies noted during audit review. Responsible for Internal Audit of reports submitted through the expense reporting system.

Qualifications and Requirements:
Bachelors degree in a related field or equivalent work experience required;
Prior experience in an Accounting department using an ERP accounting software and expense management software required;
Knowledge of basic accounting procedures;
Proficiency of Microsoft Suite (Word, PowerPoint, Excel, Outlook);
Strong written and verbal communication skills;
Strong attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes;
Strong interpersonal skills required

Please submit your resume and cover letter as one document.

This position is in the DC Metro area- Remote Eligible

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. EOE

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