Associate Director, Project Management Chicago, Illinois, United States - Military veterans preferred

ABOUT US MOMENTUM WORLDWIDE

Momentum is an agency of doers.We make the industrys most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans.We do it by bringing people closer to what they love, in original and unexpected ways.Whether its a physical activation, a virtual experience, or a piece of unique branded content, its all part of what we call the Total Brand Experience ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production.

We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.

WHAT CAN YOU EXPECT FROM MOMENTUM

At Momentum, we expect our employees to embody our values!

Our Core Values of Be One, Do Great Work, Have Fun, Give Back and Grow empower an environment where we challenge ourselves professionally and encourage each other personally.

At Momentum, we make

our differences matter!

Who we are matters. We choose to hire diverse voices from all walks of life. We choose to make our culture one where everyone can be their authentic self and speak in their voice. We choose to give each other permission to get things wrong, so we can learn to make them right. We choose to celebrate the bravery of our peers and we choose to be collectively responsible.

At Momentum, we make our actions matter!

Making it matter means always choosing the sustainable option. It means designing waste out from the start. It means working with the right materials. Sourcing locally, innovating off-the-shelf solutions and reusing and repurposing. It means powering smarter. Traveling less. And only working with vendors who do the same. Make it matter means becoming the first experiential agency in the world to receive 2 ISO certifications.

At Momentum, we make our people matter!

We choose to make your workplace part of your wellbeing. We choose a hybrid work model. We choose no meeting Fridays. We choose to let ourselves take as much Time Well Taken (vacation) as we need. We choose education programs that help our people develop professionally and personally. We choose tuition reimbursement. We choose to match your 401K. We choose to make your financial wellbeing our priority. We choose to make our peoples lives matter.

WHAT WE ARE LOOKING FOR

As a Project Manager for Momentum on one of our largest Commerce accounts, your job is a really big deal! You will be expected to have the appropriate resources in the necessary place at the right time to enable us to continue raising the creative bar to produce award winning work on time, on budget and as efficiently as possible. From refining process, project communications, defining resource needs to ensuring financial success for the agency, the Project Manager is the backbone of every project.

You, without question, must be able to manage both large and small multi-faceted projects/campaigns or multiple projects at the same time, in addition to eventually managing a team of one or more Project Managers.

HERES WHAT YOULL DO (RESPONSIBILITIES)

Responsible for the successful execution of multiple large-scale commerce and retail marketing programs, while partnering with account leadership on ongoing project intake and team prioritization across a high volume of supporting asks. Consistently demonstrate a mastery of leadership skills by managing interdisciplinary teams toward project and deliverable completion. Eventually this position will oversee and manage Project manager teammates in authoring detailed project plans and managing teams toward efficient and excellent execution and delivery.

Meticulously track project progress and corresponding agency fee across multiple systems of work ensuring: accurate time reporting, appropriate resource assignments, accurate project projections and the ability to speak to project variances. Accountable for partnering with Account leadership to ensure variances follow proper change management protocol.

Orchestrate the flow of work across programs, maintaining high level oversight across a large volume of creative assets & strategically prioritizing the teams focus to align with upcoming milestones. Ensure proper project documentation, use of agency systems and adherence to agency process.

Update and maintain programmatic heat map views of workstreams, as well as project specific data and deliverables to enable a comprehensive understanding of the account project landscape, increasing visibility for account and team leads.

Partner with leads and resource management to maximize each team member's function within the agency, while understanding your projects collective resource needs and the impact it has on the resourcing landscape. Alleviate resource conflicts and identify needs for flex staffing where necessary.

Demonstrate strong executive summary skills when communicating issues of risk and risk mitigation to senior and executive teammates, while maintaining a solutions-oriented approach.

Partner with account leadership (and other PMs as applicable) to track the financial health of a system of work, identifying and managing scope creep and incremental work when appropriate.

Partner with senior leadership to outline resource allocation changes necessary for accommodating changing client needs and priorities across the system of work. Clearly and concisely communicate resolution plans to leadership.

Work with account and department leads to fully understand their needs and identify opportunities for process improvement and efficiency gains across the team. Suggest workflow improvements and champion any changes to our process as they are finalized.

Responsible for directly managing (eventually) and mentoring junior project management staff, authoring individual development plans for each teammate designed specifically to maximize each teammate's growth potential and value to the agency.

Support agency culture through leadership integrity, transparent communication and demonstration of Momentums core values: Be One, Do Great Work, Have Fun, Give Back and Grow.

Supporting Momentums values

All other duties as assigned

HERES

WHAT

WERE

LOOKING

FOR

(QUALIFICATIONS

&

REQUIREMENTS)

8+ years of project management experience, preferably in an agency setting

Pharmaceutical or Commerce experience a plus

Expertise in MS Office applications, Adobe Acrobat Professional and the components of project scheduling and PM workflow web-based tools

A strong understanding of the steps and processes involved in managing and completing a wide variety of projects (in store display, online video, consumer packing, print, digital banners, integrated content, social)

Ability to operate effectively and autonomously across multiple teams in situations of ambiguity

Ability to manage internal teams with professionalism, diligence and finesse

Proven track record of training,supervising and mentoring direct-reports

Self-motivated, quick and assertive

Organized, resilient, flexible and proactive

Extremely detailed oriented

Exceptional time management skills

Excellent writing and communication skills

Cool, calm, collected and collaborative

At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com . This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

JOB SCAM ALERT

We have recently become aware that individuals not associated with Momentum Worldwide have fraudulently used our name and likeness to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Momentum with an email address @momentumww.com. We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.

Momentum takes these activities very seriously, and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.

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