Program Coordinator- Trauma Unit - Military veterans preferred

Job Description Description The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities and to administer policies and procedures as well as office management. More specifically, in the Trauma and Burn Surgery Service, the successful candidate is expected to be competent in Microsoft Word and Excel. Experience with Microsoft Access preferred. The position provides daily support to the Trauma and Burn team including assistance with the rigorous quality improvement initiatives. Additionally, the candidate with provide assistance and support to maintain readiness for Trauma and Burn Verifications. Qualifications Qualifications

Minimum Work Experience 3 years Experience in program administration involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events (Required)

Required Skills/Knowledge Excellent written and verbal communication skills. Experienced in department budget and personnel administration and communication. Computer Skills – Excel, Microsoft Word, Access, & PowerPoint

Functional Accountabilities Safety Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Provide Operational Oversight Coordinate administrative tasks consistent with workload requirements and available resources. Participate in specified divisional operations and systems. Recommend and participate in development of new processes and systems to meet departmental needs. Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes. Maintain and process employee time cards and attendance records. Manage Budget Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary Ensure availability of data for management decision making. Committees and Meetings Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes; Coordinate correspondence and maintain extensive filing system. Administrative Support Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities. Assist with updates to the website, maintain mailing lists, file logs. Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators. Assist with other office duties as needed.

Organizational Accountabilities Organizational Accountabilities (Staff) Organizational Commitment/Identification

Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

Demonstrate collaborative and respectful behavior Partner with all team members to achieve goals Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

Contribute to a positive work environment Demonstrate flexibility and willingness to change Identify opportunities to improve clinical and administrative processes Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

Use resources efficiently Search for less costly ways of doing things

Safety

Speak up when team members appear to exhibit unsafe behavior or performance Continuously validate and verify information needed for decision making or documentation Stop in the face of uncertainty and takes time to resolve the situation Demonstrate accurate, clear and timely verbal and written communication Actively promote safety for patients, families, visitors and co-workers Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Primary Location

Primary Location

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District of Columbia-Washington Work Locations

Work Locations

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CN Hospital (Main Campus)

111 Michigan Avenue

Washington

20010 Job

Job

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Non-Clinical Professional Organization

Organization

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Surgery COE Position Status

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R (Regular)

-

FT - Full-Time Shift

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Day Work Schedule

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8-4 Job Posting

Job Posting

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Mar 13, 2024, 4:40:49 PM Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.

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