Description
Executive Assistant - Strategic Planning & Office Management
We are seeking a dynamic and detail-oriented Executive Assistant with a strong background in strategic planning and a diverse skill set encompassing accounts payable, accounts receivable, high computer acumen, and detailed execution.
This role requires adept multitasking abilities, exceptional organizational skills, and a proactive approach to support our executive team in a fast-paced environment.
Responsibilities:
1. Strategic Planning:
- Collaborate closely with executive leadership to facilitate strategic planning initiatives, assisting in the development and execution of actionable plans.
- Conduct in-depth research, compile data, and perform analysis to aid in strategic decision-making processes.
- Assist in setting up frameworks for goal tracking, KPI monitoring, and progress reporting.
2. Accounts Payable and Receivable:
- Oversee accounts payable functions, ensuring accounting team is processing invoices, payments, and expense reports in a timely manner.
- Manage accounts receivable, handling invoicing, billing, and collections efficiently.
- Reconcile financial discrepancies and address payment-related inquiries promptly with accounting team.
3. Office Management:
- Maintain an organized and efficient office environment, overseeing administrative tasks, supplies, and vendor relationships.
- Coordinate office procedures and ensure smooth operations, including managing schedules, coordinating, setting up meeting space, note taking during meetings, and handling correspondence.
- Implement and improve office policies and procedures to enhance overall efficiency.
4. High Computer Acumen:
- Utilize advanced computer skills to streamline processes, manage databases, and produce reports and presentations with accuracy and efficiency.
- Serve as the go-to person for troubleshooting technical issues and implementing technological solutions to enhance workflow.
5. Fast-Paced Support:
- Provide high-level administrative support in a fast-paced setting, managing calendars, travel arrangements, and communications with agility.
- Handle confidential information with discretion and professionalism, maintaining confidentiality and accuracy at all times.
Join our team and contribute your diverse skill set to support our executive team's success in driving strategic initiatives and maintaining efficient office operations in a dynamic environment.
This job description emphasizes the need for a versatile and proactive individual who can handle multiple facets of executive assistance, strategic planning, financial management, and office administration in a fast-paced setting.
Requirements - Proven experience 3+ years as an executive assistant, demonstrating expertise in strategic planning, accounts payable, accounts receivable, and office management. Strong strategic thinking and analytical abilities with a track record of contributing to successful planning initiatives. Proficiency in accounting software, excellent financial management skills, and a keen eye for detail in handling financial records. Advanced computer skills including proficiency in Microsoft Office Suite, CRM systems, and the ability to quickly adapt to new software/tools. Exceptional multitasking abilities, adept at managing various responsibilities in a fast-paced environment without compromising quality. Outstanding communication skills, both written and verbal, with the ability to interact professionally at all levels. Bachelor's degree in Business Administration, Finance, or a related field preferred.
Company Information We are a health-conscious, alcohol-free, company that takes pride in being an active part in changing the world for good. We bring people together, create communities, and value each other and our planet. Kava Culture corporate and franchise locations focus on creating high quality, crafted cocktails, while our sister brand, Botanical Brewing, produces a wide range of alcohol-free euphoric teas, including kava, elixir, and other special botanicals. Our passion is creating herbal alternatives that taste great and make you feel even better. Our high vibes and focus on exemplary "customer experience" defines us and has made Kava Culture one of the fastest growing brands in the industry.
Above all else - our success is largely due to our people and our core values. We believe having a strong people foundation centered on these collective values creates a crave-worthy culture and talented team, as well as ensures our brand is poised for accelerated growth. We all win together.
Benefits:
- Competitive salary
- Health, dental, and vision insurance
- 401K, with up to 6% match
- Professional development opportunities
- Collaborative and growth-oriented work environment
