Job Details
Job Location
Tyler Office - Tyler, TX
Description
POSITION SUMMARY
The Procurement Professional is responsible for providing procurement, expediting, logistics and limited contract services for the duration of projects. The exact nature of the duties will depend on project needs, but is generally comprised of the following:
Concept Phase: prepare preliminary project procurement strategies, prequalification of suppliers, obtain non-binding prices.
Study Phase: preparation of procurement execution strategies, prepare Equipment and Material requisitions as well as contracts for bid, obtain non-binding prices for estimating, as well as critical long lead items delivery lead times.
Execution Phase: implementation of procurement/contract execution strategy and management of all pre-award and administration of purchase orders and contracts.
The position will provide projects with procurement support preparing tender documents, soliciting quotations, commercial evaluations, and recommendations for award, preparing, and placing purchase orders as well as expediting engineering deliverables and deliveries from vendors, and procurement subcontracted services as required.
The Procurement Professional will work closely with other Company Functional Departments such as project managers, engineering, project controls and administration to ensure procurement issues are identified, considered, fully understood, and addressed during project execution.
ESSENTIAL JOB RESPONSIBILITIES
- Prepare, issue, and manage requests for proposals (RFPs), request for quotations and purchase orders to vendors in accordance with Departmental, Project and Company procedures.
- Prepare and implement project procurement execution plan and strategies.
- Obtaining non-binding pricing during study phases of projects in support of project cost estimates. Prepare commercial bid tabulations and recommendations for award.
- Administer change orders bids, estimates and cost proposals.
- Interpret and evaluate contract terms and conditions.
- Analyze cost and price data.
- Develop negotiation strategies and perform analysis justifying the reasonableness of the price.
- Assure all appropriate Project and Company commitment and execution approvals are in place prior the award of purchase orders.
- Prepare assessment and recommendations of courses of action for the management of claims and disputes that may arise.
- Manage the non-technical aspects of pre and post-award purchase order or contract administration.
- Maintain an accurate record of proceedings files and binding records through to contract completion.
- Coordinate and administer data collection, retrieval, statistical evaluation, procurement scheduling and departmental reports.
- Assist Procurement management and Project Managers with the review of commercial and scope of work issues.
- Manage the Company vendor database and develop prepare project vendor list strategies with Project Managers and clients.
- Obtain status updates from vendors and expedite orders to ensure vendors contractual obligations.
- Approval review and reconciliation of invoices to Purchase Orders and receipts.
- Review orders for completeness, accuracy and compliance with existing policies and procedures.
- Assist engineering to clarify specifications, vendor technical deliverables and resolve product issues.
- Make special freight arrangements to expedite shipments.
- Support complex/high value negotiations by gathering and interpreting data from existing and potential suppliers and by participating in internal customer or supplier meetings.
- Requires frequent contacts with vendors and suppliers.
- Prequalification of vendors.
- Demonstrate continuous effort to improve procurement and contracts process efficiency.
Qualifications MINIMUM QUALIFICATIONS
Sr. Professional IV - Education = Bachelor's or equivalent; Experience = 10 years
Sr. Professional III - Education = Bachelor's or equivalent; Experience = 12 years
Sr. Professional II - Education = Bachelor's or equivalent; Experience = 14 years
Sr. Professional I - Education = Bachelor's or equivalent; Experience = 14 years
