Executive Administrative Assistant - Military veterans preferred

Posting Details

Position Information

Job Title
Executive Administrative Assistant

Position Class Type
Regular

Position Type
Staff

Other Position Information

About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders.

Benefits: include health, dental and vision coverage; retirement benefits with up to a 9% Kettering matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits.

To learn more please view the Kettering University Profile.

Position Status
Full-time

If Part Time, hours per week

Posting Text

Preferred Qualifications

Bachelor's degree is preferred; Experience working in higher education; Five or more years of increasingly responsible administrative support experience; Experience using Banner Ellucian.

Job Specific Required Qualifications

Commitment to excellence in all aspects of work responsibilities; Customer service orientation with a dedicated interest in serving students, faculty and staff; Understanding and commitment to mission of Kettering University; Previous administrative support experience with demonstrated excellent performance; Excellent interpersonal communications skills that convey a high level of professionalism and respect; Ability to make administrative or executive support decisions in the context of the overarching goals of the department; Good sense of humor and ability to set people at ease in tense situations; Willingness to serve as notary public; Ability and willingness to work some evening or weekend hours in support of special campus events; and

High level of demonstrated proficiency in the ability to:

• Use diplomacy and discretion when giving out information and referring and directing callers and visitors;
• Maintain confidentiality and protect confidential documents;
• Prioritize tasks and duties based on timelines and goals;
• Handle multiple tasks and projects simultaneously while adhering to timelines;
• Proficient with all Google business applications (Docs, Sheets, Slides, Forms, Drive, etc), Microsoft Office Suite, and Adobe;
• Ability to learn, understand and use database and enterprise software programs such as
  Banner, Blackboard, and Argos;
• Accurately follow, apply, interpret, and explain instructions and/or guidelines involving detailed information and financial data;
• Organize and compose letters, minutes and reports, including correct English usage and proper grammar;
• Organize and maintain filing systems, both hard copy and electronic;
• Schedule and coordinate travel arrangements;
• Review, select and synthesize data from diverse reference sources for reports and other forms of correspondence;
• Transcribe or take meeting notes/minutes.

Understanding and commitment to Kettering University Values
a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students.
b. INTEGRITY: including accountability, transparency and ethics.
c. CREATIVITY: fostering flexibility and innovation.
d. COLLABORATION: across disciplines and with all partners.
e. EXCELLENCE: in all we do.

Posting Information

Posting Number
SP00420

Posting Date
04/24/2024

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants