Posting Details
Position Number006546Position TitleAssistant Manager, Employee Relations/EEODivisionFinance and AdministrationDepartment174000 - Human ResourcesMinimum Qualifications
Bachelor’s degree in Human Resources Management or directly related field from an accredited institution as approved and accepted by the University of South Alabama and three years of professional employee relations experience. Excellent communication and computer skills are required. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Human Resources department is seeking to hire an Assistant Manager, Employee Relations/EEO. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Partners with supervisors to effectively handle and address routine and complex employee relations matters and violations including, but not limited to: absenteeism, unsatisfactory job performance, probationary period issues, departmental reorganizations and layoffs.
- Refers issues to Associate Vice President, Human Resources, and Internal Audit as appropriate; interprets and explains human resources policies, procedures and progressive disciplinary steps to supervisors and employees.
- Consults with supervisors on preparing routine and complex employee relations related correspondence such as: documenting verbal warnings, preparing written warnings and suspension letters, and completing performance evaluations forms; meets with employees individually or in groups to address employee relations issues, to include in person and virtual meetings, and traveling to various offices.
- Assists in managing the University’s performance evaluation program for staff and administrators and oversees job evaluation process; includes working with supervisors to understand the process and supporting supervisors with compliance; tracking form submissions and following up with supervisors on employees with performance deficiencies.
- Administers grievance procedures; provides advice and counsel to managers and supervisors regarding personnel practices, and policies and procedures.
- Administers unemployment insurance processes; represents the University in unemployment hearings.
- Performs personnel related investigations in consultation with the Senior Manager, Benefits, EEO/ER, to include interviewing employees, researching and collecting data, preparing reports of findings using Microsoft Word and Excel, and making recommendations.
- Researches and assists in the development and writing of human resources policies and procedures including, but not limited to, preparing content for handbooks, memos, and the HR website.
- Tracks probationary periods for new employees and is responsible for three-month follow ups with supervisors prior to probationary period end dates.
- Assists with developing, facilitating and tracking employee training programs related to employee relations and policies and procedures compliance.
- Schedules and conducts exit interviews with non-academic staff, as needed; utilizes the Banner HR/Payroll System and PeopleAdmin to access employee or applicant data and extract reports in Excel.
- Prepares and maintains Employee Relations Records.
- Collects data and prepares reports; to include but not limited to the annual Racial Analysis of New Hires.
- Conducts investigations related to EthicsPoint (Hotline) complaints as assigned. Provides administrative supports related to EthicsPoint (Hotline) complaints. Updates the electronic system records as needed and maintains communication with investigators for timely entry of updates. Closes electronic records, as directed by supervisor.
- Processes Employee Separation requests submitted via DocRoute.
- Coordinates, plans and executes all aspects of the Employee of the Quarter Program.
- Manages and coordinates all aspects of the Grievance and Appeal Process to include communication with the appellant and all the applicable reviewers; coordinating the hearing date/location, participants and witnesses, documents, and services needed; and preparing and distributing correspondence and documents related to the hearing.
- Supervises, trains, leads and oversees a customer-oriented front desk staff to include assigning duties, checking work, preparing evaluations, approving time off and handling disciplinary issues.
- Maintains and respects the confidentiality of information of University employees, dependents, financial information and other sensitive information; and to abide by the regulations regarding privacy and security of health information as mandated by HIPAA.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date05/18/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.
EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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