Administrative Assistant III - Dept. of Water - Military veterans preferred

Job Description

Under general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations; and performs related duties as required

ESSENTIAL DUTIES:

• Researches, compiles and analyzes data to prepare programmatic and administrative reports
• Relays and interprets management directives to staff
• Participates in the conduct of studies and special projects and prepares reports on findings
• Studies office operational processes and recommends procedural changes to improve efficiencies
• Creates and maintains databases and spreadsheets using various software packages
• Edits and proofreads documents and reports; drafts correspondence for supervisor's signature
• Orders and maintains materials and supplies and resolves problems with vendors
• Responds to inquiries or complaints from the general public and explains departmental policies
• Researches costs and analyzes expenditures to assist in the preparation of the annual budget
• Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions
• Coordinates office support services
• Establishes and implements work standards and clerical and administrative procedures and ensures standard are met
• Prepares employee works schedules
• Assists staff in resolving complex or sensitive operational work problems
• Prepares various work reports regarding office expenditures, work operations and staff activities
• Interprets personnel policies and procedures to staff

Additional duties may be required for this position.

Certificates/Security Clearances/Other

THIS POSITION IS IN THE CAREER SERVICE

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Additional Qualifications/Responsibilities

Qualifications

MINIMUM QUALIFICATIONS
Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Preference will be given to candidates possessing the following:

• Proficiency using Microsoft Office Software, i.e. Word, Excel
• Previous experience maintaining databases
• Previous experience preparing reports
• Previous experience maintaining schedules