2024-05-19
AppCast (https://www.appcast.io)
Other
/yr
full-time
employee
Dallas
Texas
75215
United States
Avenue5 is growing, and we are in search of an administrative assistant to join our human resources team!
About Us
We are a vibrant third-party multifamily property management firm with locations across the United States. We are proud of our vibrant, inclusive, make-it-happen culture, where we:
+ Listen to our associates, recognize them, and give them room to grow
+ Invest in our associates to help them become the best version of themselves
+ Approach every important decision with our associates in mind
+ Celebrate our associates successes and encourage them to raise the bar even higher
Summary of Responsibilities
The administrative assistant oversees the day-to-day business activities for our human resources team. The role is a critical support position and acts as the key liaison among associates, suppliers, and clients with the assigned executive(s). In addition, this position is responsible for managing the office operations and insuring processes are streamlined and aligned with the allocated budget.
Primary Responsibilities and Objectives
Provide professional administrative support for executive level associates to include research, preparing statistical reports, handling information request
Maintain and mange busy calendars and respond to copious meeting requests that require frequent re-prioritization
Anticipate potential scheduling conflicts and proactively address them accordingly. Present a polished demeanor and communication style, both verbal and written, to prospects, clients, associates, and suppliers.
Arrange internal and external meetings, including lodging and meeting accommodations for large and small groups
Handle sensitive business matters and confidential information with discretion, tact, and diplomacy
Provide general project management assistance, including maintenance and upkeep of action plans and timelines, scheduling meetings, and interfacing with project groups as needed
Produce PowerPoint presentations, organizational charts, word documents, and excel spreadsheets
Monitor and manage correspondence from management, associates, clients, suppliers, and potential investors
Coordinate travel arrangements and expense reports
Manage inventory of all office supplies
Perform other duties as assigned
Education and Experience
High School diploma is required. Bachelors degree is preferred.
Three to five years of experience in a professional, office environment supporting executives at senior vice president level and above is required
One to two years of experience in Concur is required
One to two years of property management experience is preferred
One to two years of experience in Salesforce and Yardi is preferred
Skills and Requirements
Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel skills; expert level certification preferred
Strong interpersonal skills to communicate with all levels of management effectively and sensitively
Excellent written and verbal communication skills
Sensitivity to confidential matters is required
Attention to detail and highly organized
Strong communication skills
Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned
Scheduling
Required to maintain a regular schedule which may require working overtime, weekends, and non- traditional holidays
Full-time in office
Environment
Exposure to environment typically found in an office building
Exposure to hot, cold, wet, humid, or windy conditions (temperatures may vary depending on the weather in the different regions)
Exposure to noise, vibrations, atmospheric conditions, as well as working in confined or restricted spaces
Potential exposure to communicable diseases through frequent contact with public
Possible exposure to short-tempered or aggressive people
Potential exposure to chemicals, electrical shock, heights, mechanical parts or machines, and fire
Physical Requirements
Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform the essential functions. These functions include, but are not limited to:
Ability to lift, push, and pull up to 25 pounds
Hearing and visual ability to observe and detect signs of emergency required
Must be able to sit, stand, reach, bend, and stoop for extended periods of time
Talking and expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Perceiving the nature of sounds at normal speaking levels with or without correction
Ability to receive detailed information through oral communication, and to make the discriminations in sound
Visual requirements including color, depth perception, and field vision
Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct
Ability to tolerate stressful situations
Ability to work under minimal to moderate supervision
This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change.
Diversity
Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
