Consor is seeking a part time administrative professional for our Portland, OR Office. This person will assist with a variety of administrative office tasks and will be responsible for management of the local fleet vehicles and program. This is the ideal role for a candidate who is excited about working in a positive office environment and enjoys a variety of task types.
The ideal schedule for this role will be 2PM-5PM Monday-Friday, but is flexible.
Responsibilities
Oversee general administrative needs for Portland office including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
Coordinate/reconcile/code local administrative company credit card purchases.
Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
Support Administrative Manager, as needed for regional offices.
Greet and assist in-person visitors; provide back-up coverage for front reception desk, as needed. Friendly, approachable demeanor is imperative.
Back-up answering calls on multi-line phone.
Process outgoing mail and shipments and route incoming mail between offices.
Assist in supporting the regional file archiving process
Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
Occasional travel off-site location to deliver documents or supplies.
Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs.
Drive up to a full size pick-up trucks in the local fleet to car washes, maintenance appointments (i.e. oil changes, repairs, etc.).
Support local staff by making pooled vehicle reservations.
Submit mileage logs to designated Admin for pooled vehicles monthly.
Perform other tasks as needed
Qualifications
Minimum 5 Years of experience in administrative support field
High School Diploma or GED
Drivers license with clean driving record and ability to drive a full size pick-up truck
Associates Degree, Bachelors degree in business field preferred but not required
Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
