Senior Executive Assistant Job

11/9/16
SAIC (www.saic.com)
Other

/yr

  Full Time   Employee


Chantilly
Virginia
United States

Senior Executive Assistant (Job Number:410815)

Description:



SAIC is seeking cleared Executive Assistants.

These positions are contingent on award.

Candidates must have a TS/SCI with Poly

Duties include:

- Answer and place telephone calls, direct calls, take messages, and follow-up accordingly
- Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning
- Prepare read-ahead material for Senior Executives
- Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature
- Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response
- Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive
- Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with NRO correspondence guidelines
- Prepare to host Senior Executive visitors to include passing security clearances and escorting
- Update and maintain records and files using the NRO enterprise records management system
- Maintain an awareness of internal structural levels and hierarchy within the organization
- Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions
- Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements
- Research and prepare background information on meeting attendees and/or topics of interest for the meeting
- Process travel accounting/vouchers
- Disseminate schedule to appropriate staff and act as a liaison between the Senior Executive and others
- Develop creative approaches and alternatives to the resolution of issues and problems

Qualifications:
Required Experience

- High School diploma or GED equivalent and 10 years of relevant experience

OR

- Bachelor’s degree in any discipline and 5 years of relevant experience

Preferred Experience:

- Strong interpersonal skills

- Excellent oral and written communication skills sufficient to compose and deliver clear and concise responses

- Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

- Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility

- Experience working with senior executives at multiple organizational levels

- Comprehensive knowledge of organization’s policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values

- Extensive knowledge in the use of Microsoft Office and standard computer applications

SAIC Overview:SAIC is a leading provider of technical, engineering and enterprise information technology services to the U.S. government. Our 13,000 employees deliver systems engineering and information technology offerings for large, complex government programs, as well as a broad range of higher-end, differentiated technology services. The company is headquartered in McLean, Va. For more information, visit www.saic.com.

EOE AA M/F/Vet/Disability

Job Posting: Jul 6, 2016, 9:16:08 AM
Primary Location: United States-VA-CHANTILLY
Clearance Level Must Currently Possess: Top Secret/SCI with Polygraph
Clearance Level Must Be Able to Obtain: None
Potential for Teleworking: No
Travel: None
Shift: Day Job
Schedule: Full-time

To apply for this job, contact:
Jane Ormerod

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