Administrative Assistant (OTJ)



  Full Time   Employee   Contractor


Administrative Assistant (OTJ)

Position Description
CGI Federal is seeking an Administrative Assistant in support of our client, Department of Justice, Office of Tribal Justice. Your future duties and responsibilities
Performs administrative and clerical support functions, ensuring office procedures are consistently implemented throughout the organization. Uses knowledge of organization programs, activities, priorities, and goals to identify workflow problems or other situations that have a negative impact on organizational efficiency. Recommends changes to rectify the problems.
Provides direct support to the Director, to include scheduling appointments and/or conferences.
Ensures that key staff members are present at meetings and prepares background materials.
Makes travel arrangements for the Director and staff. Secures accommodations and maintains contact while the Supervisor is in travel status. Makes contact with Supervisor while on travel, and advises him/her of all matters requiring immediate attention.
Receives and refers telephone calls involving inquiries from tribes,private citizens, other Federal agencies, the public and private sectors, concerning various aspects of the Office of Tribal Justice. Screens all telephone calls and visitor requests, answering procedural questions with personal knowledge of program activities. Coordinates with Senior staff to determine the appropriate staff member for handling technical inquiries.
Processes and answers questions concerning procedures related to procuring supplies and office services. Prepares, maintains and inputs time and attendance (T&A). Serves as primary T&A coordinator for the office.

maintains an awareness of ongoing programs to respond to request for information. Identifies, selects, and abstracts materials from existing files, reports, and studies for use by others.
Researches and validates data for use in reports and briefing materials for use by others. Locates, selects, and summarizes data from several sources: and presents findings in a single compilation.
Compiles statistical data for a variety of administrative reports, such as budget line items, travel, office equipment, time and attendance, overtimes, workload training and staffing level. Develops and maintains databases to analyze, summarize, tabulate, compare data, etc.
Required qualifications to be successful in this role
At CGI, we?re a team of builders. We call our employees members because all who join CGI are building their own company - one that has grown to 65,000 professionals located in 40 countries. Founded in 1976, CGI is a leading IT and business process services firm committed to helping clients succeed. We have the global resources, expertise, stability and dedicated professionals needed to achieve results for our clients - and for our members. Come grow with us. Learn more at

This is a great opportunity to join a winning team. CGI offers a competitive compensation package with opportunities for growth and professional development. Benefits for full-time, permanent members start on the first day of employment and include a paid time-off program and profit participation and stock purchase plans.

We wish to thank all applicants for their interest and effort in applying for this position, however, only candidates selected for interviews will be contacted.

No unsolicited agency referrals please.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary depending upon specific assignment, or upon any US government security clearance if required. Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, gender Identity, sexual orientation, national origin, age, disability, veteran status, pregnancy, or other status protected by law. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI?s legal duty to furnish information.

  • Administrative Support

To apply for this job, contact:
Human Resources

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