Executive Assistant Job

SAIC (www.saic.com)


  Full Time   Employee

United States

Executive Assistant (Job Number:422254)


Position Description:

The Executive Assistant is responsible for executing a wide range of administrative and executive support-related tasks and activities. The Executive Assistant often works independently with little or no supervision and interacts with staff at all levels in a dynamic and fast-paced environment. Absolute confidentiality and a high degree of professionalism are critical to this position.

Primary responsibilities include the following:

? Manage the executive’s calendar, including internal and external commitments, and coordinate logistics for meetings and special events. Ensure that the executive’s schedule is followed and respected and optimize direct access to the executive’s time and office. Arrange complex and detailed travel plans, itineraries and agendas. Create and track timely expense reports and coordinate processing of purchase orders and invoices.

? Monitor the executive’s email, administer correspondence, manage incoming calls, and prioritize phone messages, emails and mail. Research, compile and develop documents and presentations to prepare the executive for meetings.

? Proactively take charge of situations and understand the importance and urgency of issues while striving to maintain a calm and organized environment. Use independent judgment, initiative and tact to make administrative decisions, resolve issues and escalate to the appropriate areas in a timely manner with careful regard for confidentiality and in accordance with the company’s policies and procedures. Constantly look for ways to increase organization, improve efficiency, and solve problems while meeting deadlines.

? Create presentations, spreadsheets, meeting minutes and documents as needed and successfully complete critical aspects of deliverables and other tasks that facilitate the executive’s ability to effectively lead. Manage special projects as assigned.

? Provide project management support for key internal and external ?events.

? Maintain sensitive files, ensuring confidential items are handled appropriately and in a timely manner.

? Communicate directly, and on behalf of the executive, with internal and external stakeholders. Research, prioritize, and follow up on incoming issues and concerns addressed to the executive and determine appropriate course of action, referral, and/or response.

? Partner with key administrative staff across the enterprise and provide a bridge for smooth communication between the executive’s office and other parts of the company. Demonstrate leadership and professional maturity to build relationships crucial to the success of the organization. Engender credibility and trust with all levels of staff and executive leadership.

Required Qualifications:

? Bachelor's degree and 7+ years of related work experience, or 4 additional years of comparable experience in an administrative support role within a professional business environment in lieu of a degree.

? Advanced level of skills and experience with Microsoft PowerPoint, Excel and Word. Excellent calendar management skills, including the coordination of complex executive-level meetings, and strong working knowledge of Microsoft Outlook.

? Exceptional organizational skills, attention to detail, and ability to work independently. Sound judgment and ability to manage through disagreements and conflict to achieve resolution. Excellent analytical problem solving skills and use of common sense to anticipate and resolve challenges or obstacles resourcefully with diplomacy, efficiency and timeliness.

? Strong written and verbal communication skills and ability to interface with internal and external stakeholders with professional maturity, confidentiality and discretion. Enthusiastic, positive, and personable working style with ability to relate well to others

? Flexible outlook and attitude and willingness to accept additional assignments and work outside of core hours as needed. Ability to remain calm under pressure, effectively manage new/shifting responsibilities priorities, and handle multiple, complex tasks at any given time.

? Must have 3+ years of experience supporting Sr. Executives at Vice President level (or equivalent) and above.

? United States Citizenship Required.

SAIC Overview:SAIC is a premier technology integrator providing full life cycle services and solutions in the technical, engineering, intelligence, and enterprise information technology markets. SAIC provides systems engineering and integration offerings for large, complex projects. Headquartered in McLean, Virginia, SAIC has approximately 15,000 employees and annual revenues of about $4.3 billion.

EOE AA M/F/Vet/Disability

Job Posting: Oct 18, 2016, 1:07:05 PM
Primary Location: United States-VA-MCLEAN
Clearance Level Must Currently Possess: None
Clearance Level Must Be Able to Obtain: None
Potential for Teleworking: No
Travel: None
Shift: Day Job
Schedule: Full-time

To apply for this job, contact:
Jane Ormerod

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