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Accounting Clerk III (3048-205)

Tatitlek Corporation (


  Full Time   Employee

United States

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.


The Accounting Clerk III maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts. Typical duties include one or both of the following: 1.) reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit determining accounts involved. The review will include coding transactions, and processing material through data processing for application in the accounting system; 2.) analysis and reconciliation of computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance). Supervisor provides suggestions for handling unusual or non-recurring transactions. Conformance with requirements and technical soundness of completed work are reviewed by the supervisor, or are controlled by mechanisms built into the accounting processes.

Essential Duties and Responsibilities:

Essential functions are intended to present a descriptive list of the range of duties performed by employees. This list of essential functions is not intended to reflect every duty that may be performed within the job.

The contractor shall support the IT Division.

The contractor shall provide financial support to Division managers and personnel. Duties include:

  • Serves as financial advisor to Division and Program/Project Managers, with primary focus on Indirect and Service Cost Center Budgeting and Execution.
  • Advises managers regarding financial implications of changes in management policies, workload, shifts, etc.
  • Guides include: DOD, NAVCOMPT, NAVSEA, NAVAIR, OPNAV, SPCC, NOC, JLSC policies, regulations and directives which provide financial guidance on various phases of financial management. Contractor uses initiative and originality in interpreting existing guideline and interpreting and applying the intent of the provisions in the guidelines to situations which are not specifically covered.
  • Uses program documents containing narrative and quantitative information about program goals, priorities, and timetables to assess current/projected workload and to formulate or revise budget/operating plans for Program/Projects and/or the Division.
  • Make recommendations to ensure balance between program/project requirements and available financial resources.
  • Performs as liaison with Comptroller and Department Financial Analyst to resolve complex issues, and respond to requests and coordinate data collection efforts.
  • Represents the Division at Comptroller meetings and may serve on Division financial teams to evaluate financial practices and make recommendations for changes/improvements in policies, practices, and business systems and processes.
  • Works with other financial team members to ensure that financial practices are consistent with Division policy and practices and comply with applicable regulations and laws.
  • Provides advice and guidance to team members, Department managers and Project/Program managers on the proper use of funding based on applicable laws, regulations and policies.
  • Presents and/or defends the budgets/operating plans to the Division Manager.
  • Formulates, justifies and executes the budget/operating plans for programs/projects and/or the Division.
  • Allocates funds based on cost estimates and budgets developed through ongoing communication with the task managers, managers, and sponsors. Updates and analyzes data in the current finanical planning systems of record.
  • Reviews all appropriated funding being expended to ensure the purpose and availablility of funds meet the requirements of the appropriation cited, and the item being purchases is applicable to the description of the work.
  • Monitors project/program trends and identifies problem areas and program deficiencies. Analysis is performed for the purpose of comparing planned to actual execution, detecting long/short range trends, disclosing anomalies, and identifying variances in receipts, expenditures, and workload execution. Provides and defends recommendations for improvement. Analyzes data in financial systems to prepare execution status reports for various customers. Prepares financial reports for presentation to division/branch/section managers, as well as external customers.
  • Tasks include reviewing, collecting, compiling, monitoring, validating, analyzing, and reporting on a variety of financial and management data and information.
  • Review travel orders in Defense Travel System (DTS). This includes verifying the network activity is correct, open and has enough funds available for the travel requirement.
  • Review purchase requisitions and do financial validation prior to requisitions being entered into Enterprise Resource Planning (ERP).
  • Process funding documents and amendments to funding documents through the Crane Acceptance Tool. Review funding documents, checking dates, amount, and ensuring amendments are attached.
  • Complete the breakout form for Other Direct Costs (ODC) and Technical Project Manager (TPM) percentages. This information is forwarded on to other Financial Analysts, Program Analysts ( PAs), and Project Analysts (PJAs).
  • Once Funding Document is accepted, signed, and logged into ERP, set up Network Activities (NWAs) as needed and complete the spend plan as required.
  • Work on de-obligations and amendments to close out old funding documents in order to have enough ceiling to accept needed new funding within our Project Identification Number (PIN)/TPM area.
  • Adjust amounts to spend plan in ERP.
  • Review spend plans with the division.
  • Work with team to develop spend plans for all projects.
  • Work with Item Managers from various Program Offices and our own financial division to process multiple funding documents, amendments, and transfers.
  • Obtain quotes from the necessary points of contact, and then compile and forwarded quotation letters to various Item Managers mainly at NAVSUP. Check on status of funding if not awarded in a timely manner.
  • Retrieve and review funding documents in Laserfiche and send to Program Manager.
  • Calculate monthly burn rate for each project.
  • Establish and/or amend NWAs.
  • Provide NWAs to employees to charge to for their tasking.
  • Provide NWAs for travel, shipments, outgoing funding documents, etc., related to the project.
  • Complete ZFD PR Request and SOW forms for outgoing funding documents.
  • Do financial validation on purchase requests.
  • Research Unliquidated Obligations (ULOs) on documents in preparation to final the document.
  • Provide replacement NWAs as required for transfers, undistributed labor rejects, overhead rejects, etc., per Task Lead direction.
  • Prepare Labor Report from Timekeeping Report for NWA Validation/Funding Availability regarding project and send to Task Managers.
  • Prepare and forward DD250 for numerous products after the Quality Analysis process.
  • Prepare weekly and monthly labor reports.
  • Provide hours expended for project.
  • Provide supporting information and reports to Task Managers as needed for their projects.
  • Research, analyze and resolve anomalies between internal and external financial tracking and reporting systems.
  • Run month end WBS reports and post to SharePoint. Track resources, percentages, and cost for accurate financial analysis.
  • Work with Task Managers to help them better understand their projects financially. This involves looking at charts for the fiscal year and speaking with them about the financial health of the project.
  • Assist with quarterly reviews.
  • Closely monitor all NWAs and funding and track balances. This could include monitoring when funding is depleted, when variances can be done and when or if funds can be returned. Monitor balances to ensure they are not going in the negative, making necessary adjustments weekly, and closing the NWA so it can no longer be used or over expended.
  • Meet all financial and project deadlines.

Non-Essential Duties:

  • Other job duties as assigned.

Qualifications - Experience, Education and Licensure:

Education: Associate’s Degree or demonstrated ability in business, finanical management, or accounting (mandatory certification & qualification as position requires).

Minimum Qualifications: One year of specialized experience equivalent to the next lower grade in the Federal Service or Public Sector equivalent analyzing accounting or financial data to include reviewing, monitoring and tracking the financial status of projects or programs. Performing analysis for the purpose of comparing planned to actual execution detecting long and short range trends, disclosing anomalies and identifying variances in receipts, expenditures and workload execution. Monitoring costs for the purpose of comparing plans to actual expenditures, determining status of commitments and obligations and identifying and correcting discrepancies. Knowledgeable of and skilled in applying financial principles, practices and techniques related to government accounting, budget and workload planning.

· The contractor must be proficient in the use of computers and software such as Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook. Contractor must be knowledgeable in the various software packages used on-Center; e.g. Microsoft Access, Microsoft Project and Adobe.

· Other Navy systems/tools that the contractor shall be using include, but are not limited, to the following: NAV-ITAS, PBIS-IT, Enterprise Resource Planning (ERP), Enterprise Data Warehouse (EDW), Cobra, Mocas, STARs, Laserfiche, Electronic Document Access (EDA), Defense Travel System (DTS), Corporate Acceptance Tool (CATS), WBS Live, PM Tool, SharePoint, etc. Knowledge of appropriation law.

· The contractor must have a comprehensive and detailed knowledge of rules, regulations, laws, policies, precedents and guides related to government accounting, budget, and finance for a Navy Working Capital Funded Activity. Must have sufficient knowledge of the laws and regulations to be able to be certified by the Comptroller certification requirements.

· The contractor shall provide a wide variety of financial/program management support to the Division. These include, but are not limited to accounting, budgeting, financial/program reporting and workload/resource analysis and reporting. The work performed affects the accomplishment of all assignments within the Division which in turn impacts requirements of a wide variety of customers.

· Requires analytical ability in financial/program management functions. The incumbent must be able to interpret and apply information from an array of financial, technical, and regulatory documents, instructions, and manuals.

· Must have a broad knowledge of and ability to utilize principles, methods, techniques and systems of financial/program management for cost analysis and control to analyze financial/programatic impact on workload, new program requirements, level of spending and reprogramming.

· Must have knowledge or ability to acquire knowledge of program/project assignments, goals, objectives, workforce composition, and functions within the Division.

· Must have ability to develop, apply and adjust financial plans and policies to attain Division goals and objectives.

· Ability to perform plan-to-actual analysis.

· Ability to compile and deliver oral/written presentations in a clear and concise manner.

· Must have ability to establish and maintain effective working relationships with all levels of management both inside and outside of the Division.

· Must be able to make oral and written presentations in a clear and concise manner.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally crawl and be able to lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is usually in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The employee will be exposed to weather conditions prevalent at the time when on field assignments. The noise level in the work environment is usually moderate.

Supervisory Responsibilities:

  • None

Additional Qualifying Factors:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. May be subject to a government security investigation and must meet eligibility requirements for access to classified information. Only US citizens are eligible for a security clearance. For this position, Tatitlek will consider only applicants with security clearances or applicants who are eligible for security clearances.

Native Preference Applies.

The Tatitlek Corporation is an Equal Opportunity Employer


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex national origin, or protected veteran status and will not be discriminated against on color, religion, sex, national origin, or protected veterans status and will not be discriminated against on the basis of disability or any other status protected by law

Please apply directly at:

To apply for this job, contact:
Katy Miller

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