Full Time Employee Contractor
Duties and Responsibilities:
? Maintains a schedule of appointments for a manager or office.
? Monitors e-mail and telephones manager(s) or office members.
? Drafts, proofreads, and edits all correspondence.
? Tracks and monitors status of incoming and outgoing cable traffic.
? Produces other documents such as instructions, spreadsheets, presentations, and reports.
? Passes and receives clearances and prepares access lists as necessary
? Maintains tracking records and filing systems; archives files as necessary.
? Performs as a recorder and/or back-up administrator for time and attendance (T&A) accountings for the area of assignment.
? Performs data input, data collection and research; retrieves information or documents from databases and the Internet.
? Presents information through briefings to various audiences.
? Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
? Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-sites.
? Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information.
? Makes travel arrangements for unit managers and others.
? Greets and/or escorts visitors and guests.
? Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.
? Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction.
? Maintains Inventory; issues equipment, records, receipts, or supplies.
? Orders and assigns various key material in support of customer requirements.
? Assists with work pertaining to the procurement, inventory control, and destruction of registered cryptographic material utilized by the Agency.
? Assists with the responsibilities for pouching of classified material to the field.
? Maintains and reconciles accounting records.
? Processes travel, training, and POV vouchers.
? Assists with the approval process for credit card purchasing.
? Handles disbursing transactions including airline tickets, metro checks, and general travel information.
Knowledge, Skills and Abilities:
? Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures.
? Thorough knowledge in the use of MS Office, the Internet and other internal applications.
? Strong interpersonal skills to maintain effective working relationships with team and customers.
? Strong oral and written communication skills sufficient to compose and deliver responses to customers' routine to moderately complex questions in a clear and concise manner.
? Ability to manage own activities and office workflow under tight deadlines.
? Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC.
? Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions.
? Ability to ensure that management, co-workers, customers, and stakeholders are kept informed.
? Ability to be discreet and maintain confidentiality.
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