Mission Support Administrator

8/24/17
ManTech (www.mantech.com)
Other

/yr

  Full Time   Employee   Contractor


Herndon
Virginia
United States

Duties and Responsibilities:

Office Administration

? Maintains a schedule of appointments for a manager or office.

? Monitors e-mail and telephones manager(s) or office members.

? Drafts, proofreads, and edits all correspondence.

? Tracks and monitors status of incoming and outgoing cable traffic.

? Produces other documents such as instructions, spreadsheets, presentations, and reports.

? Passes and receives clearances and prepares access lists as necessary


Information Management

? Maintains tracking records and filing systems; archives files as necessary.

? Performs as a recorder and/or back-up administrator for time and attendance (T&A) accountings for the area of assignment.

? Performs data input, data collection and research; retrieves information or documents from databases and the Internet.

? Presents information through briefings to various audiences.

? Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.

Office Management

? Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-sites.

? Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information.

? Makes travel arrangements for unit managers and others.

? Greets and/or escorts visitors and guests.

? Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.

? Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction.


Logistics

? Maintains Inventory; issues equipment, records, receipts, or supplies.

? Orders and assigns various key material in support of customer requirements.

? Assists with work pertaining to the procurement, inventory control, and destruction of registered cryptographic material utilized by the Agency.

? Assists with the responsibilities for pouching of classified material to the field.

Finance

? Maintains and reconciles accounting records.

? Processes travel, training, and POV vouchers.

? Assists with the approval process for credit card purchasing.

? Handles disbursing transactions including airline tickets, metro checks, and general travel information.


Knowledge, Skills and Abilities:

? Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures.

? Thorough knowledge in the use of MS Office, the Internet and other internal applications.

? Strong interpersonal skills to maintain effective working relationships with team and customers.

? Strong oral and written communication skills sufficient to compose and deliver responses to customers' routine to moderately complex questions in a clear and concise manner.

? Ability to manage own activities and office workflow under tight deadlines.

? Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC.

? Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions.

? Ability to ensure that management, co-workers, customers, and stakeholders are kept informed.

? Ability to be discreet and maintain confidentiality.

Advertisement

 

Save This Job

Email This Job to a Friend