Accounts Executive - Military veterans preferred

2025-02-08
DHL (https://group.dhl.com/en.html)
Other

/yr

  full-time   employee


Chennai
India

Accounts Executive

Job Title

Accounts Executive

Function

Accounts

Reporting to

Area Finance & Accounts Head

1. Purpose

Support and manage the area finance & accounts related activities like fixed asset accounting, accounts payable, accounts receivable, etc. at the branch. Also responsible for management of invoicing and collections, approval of vendor payments, cash management, credit control and audit support.

2. Key Responsibilities

Responsibilities

·       Support the activities related to accounts receivable, credit management, asset management, petty cash management, etc. at the area level

·       Support Area Head in ensure compliance to all standard operating procedures (SOPs) and standard accounting practices for the area

·       Responsible for adherence to the area budget and report variances (if any)

·       Maintenance & reconciliation of Bank Accounts

·       Timely and accurate updation of all books of accounts for the area on a daily and monthly basis

·       Classification, recording and reporting of financial data within the scheduled deadlines to the Branch

·       Monitor daily reconciliation of cash in hand with the book balances

·       Ensure adherence to all taxation policies of the company; Monitor compliance of the area on all tax matters as per laws in terms of correct calculation, accounting and filing for payments to avoid any penalties/ legal notices, etc.

·       Monitor the fixed asset accounting process in the area and ensure capitalization and accurate monetization of assets

·       Conduct effective credit management and control at the area level; Monitor adherence to established procedures for determining the credit worthiness of the customers

·       Maintain accuracy of all accounts receivables processing

·       Verification of all invoices/ bills as per compliance requirements and forward the same to the branch finance team for payment processing

·       Accurate and timely collections; Monitor accounts receivables process from customers across the area

·       Monitor daily banking of all cash received / collected

·       Conduct regular DSO check and cash reconciliation status

·       Responsible for timely renewal of agreements with respect to channel partners, vehicles/ fleet, lease agreements, PDA, ESAs, contract staff, etc.

·       Monitor and track all area debtors regularly to reduce chances of default; Monitor delinquent accounts and prepare reports on high risk accounts with recommendations for their resolution

·       Monitor processing of salaries for employees in the area; Ensure accurate receipt of C-form and other details from the various centers in the area

  • Generate and maintain all MIS and documentation related to Area Finance; Highlight any deviations to the Branch Finance & Accounts Head – Accounts

3. Key Result Areas and Key Performance Indicators

S. No

Key Result Areas

Key Performance Indicators

1.

Timely completion of financial and accounting processes and reporting

  • Adherence to timelines set for financial and accounting related KPIs for the Area in terms of
  • Financial accounts reporting
  • Cash tally
  • Invoicing and Billing
  • Accounts Receivable
  • Cash reconciliation, etc.

2.

Ensure adherence to all Statutory Compliances for the area

·   Number of instances of non-compliances observed in statutory and internal audit

3.

Effective cash management at the area level

·   % Validation/ verification of all expense vouchers/ bills prior to payments

·   Errors found in cash tally, cash reconciliation and DSO reports

4.

Effective credit management

·   % debtors coming in high risk category (chances of recovery being minimum) in the area


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