Executive assistant - Brisbane Station - Military veterans preferred

• DHL has a Great opportunity to join our team!
• Is it time for a change of scenery?
• Come and join an exciting & progressive team @ DHL Global Forwarding!

We currently have an Executive assistant vacancy based in our Brisbane office.

About Us

DHL is the leading global brand in the logistics industry. Our DHL divisions offer an unrivalled portfolio of logistics services ranging from national and international parcel delivery, e-commerce shipping and fulfilment solutions, international express, road, air and ocean transport to industrial supply chain management. With about 380,000 employees in more than 220 countries and territories worldwide, DHL connects people and businesses securely and reliably, enabling global sustainable trade flows. With specialised solutions for growth markets and industries, including technology, life sciences and healthcare, engineering, manufacturing & energy, auto-mobility and retail, DHL is decisively positioned as "The logistics company for the world”.

Overall Role Purpose

As the Executive Assistant, you will play a pivotal role in supporting our Station Manager and contributing to the smooth operation of our corporate office. From managing complex schedules to coordinating with diverse stakeholders, your ability to anticipate needs, solve problems, and maintain confidentiality will ensure the success of our team and organisation.

Key Responsibilities:

• Manage the Station Manager’s calendar, organise meetings (including catering), and prepare detailed minutes.
• Coordinate domestic and international travel, ensuring seamless itineraries and accommodation.
• Assist with preparing presentations, keynote speeches, and data collection.
• Track critical initiatives and ensure timely follow-up on key actions.
• Manage multiple email accounts and handle correspondence with efficiency and professionalism.
• Organize team meetings, employee functions, and engagement activities.
• Support HR functions, uphold confidentiality, and oversee reception operations.
• Facilitate OH&S activities, serve as Return-to-Work Officer, and ensure workplace compliance.
• Facilitate and ensure compliance with OH&S standards and maintain a safe work environment.
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Key Skills and Qualifications:

• Minimum 3–5 years of experience in executive support within a fast-paced, agile corporate environment.
• Proficient in Microsoft Office and other administrative systems.
• Exceptional organisational skills with an eye for detail and accuracy.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work effectively across geographical and time zones.
• Proven track record of managing competing priorities while maintaining a positive and proactive attitude.
• High level of integrity and confidentiality.
• Resilience, flexibility, and a solution-oriented mindset.

What We Offer:

• A dynamic and inclusive work environment where your contributions will be valued.
• Opportunities for professional growth and career progression.
• A culture of excellence, innovation, and collaboration.

How to Apply:

We'd love to hear from you if you are ready to bring your expertise, energy, and commitment to our team! Submit your application, including your resume and a cover letter.

Be a part of our journey to excellence. Apply today!