Payroll Director - Military veterans preferred

2025-01-24
MassBay Community College
Other

/yr

  employee   contract


Wellesley Hills
Massachusetts
02481
United States


MassBay Community College

Payroll Director

Wellesley Hills, MA, United States

Payroll Director

Department: Human Resources

Location: Wellesley Hills

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant and inclusive educational community,and have a desire and ability to work with a diverse population.

The Director of Payroll will direct all operations of the payroll departmentincluding processing the bi-weekly payroll, preparing final payroll balancingreport for approval by Chief Financial Officer, ensuring detailed recordkeeping for audit of payrolls, preparing cash projections, budgets and journalentries related to payroll and fringe benefits, developing and implementingprocedures and internal controls, acting as the primary contact for the Office of StateComptroller, serving as a liaison between the college's payroll functions andother state agencies and providing support to the College community on payrolland benefit issues.

Key Responsibilities and Duties:

  • Direct the payroll function in its entirety. Monitor and maintain college-wide processing of all payroll payments to ensure an effective, timely delivery of issuance of payments and resolution of payroll-related concerns. Supervise and participate in the preparation and maintenance of all payroll, disbursement records, reports, and files;
  • Anticipate ongoing changes, problems, and opportunities; recommend and implement viable solutions in order to maintain effective systems and procedures; participate in any system upgrade training;
  • Work with Human Resources to administer, prepare and implement all payroll increases including union cost of living payments;
  • Prepare final payroll bi-weekly balancing report for approval by Chief Financial Officer, prepare cash funding projections on request using MMARS system;
  • Develop, implement and maintain appropriate payroll, fringe benefit reports, and processing and audit procedures;
  • Assist Human Resources with employee payroll system set up by employee type and position creation and development of query reports;
  • Conduct internal payroll audits in preparation for the annual audit review;
  • Prepare various headcount reports for Department of Higher Education and other agencies;
  • Responsible for the administration of the State Comptroller’s Office Best Practices, overseeing the reconciliation of the bi-weekly payroll, verifying all payroll-related payments and accounting records, checking for arithmetical accuracy, completeness and compliance of regulations;
  • Train and supervise the work activities of assigned accounting and payroll personnel;
  • Educate employees and supervisors on proper payroll procedures including personnel actions forms, self-service time entry and approvals, payroll compensation requests, reimbursements and recording and documenting processes;
  • Manage the payroll accounting function completely by funding sources, including State Funds, Local Trust and Grant funds, oversee the bi-weekly preparation of the payroll accounting upload by charge account and Grant projects, prepare journal entries, process LARQ MMARS system reclassing transactions, request internal budget transfers and report payroll cash funding projections by appropriation;
  • Perform fiscal year-end and opening activities and projects including the following actions in the State Financial System; rules rollovers, cash funding review by appropriation, set up payroll holds to fund for period 13 payments, process any PRRV reversal entries and set up state accounting rules rollover for new fiscal year;
  • Serve as Annual Audit Liaison, retrieve Audit selections for review, prepare all fiscal year end reconciliation including leave accrual balances, faculty summer pay accrual, all leave balances(GAAP report) and sick banks balances.
  • Review college payroll procedures, and benefit functions with other state agencies such as State Comptroller’s Office, Department of Higher Education, Treasury, Retirement Board, HRD Worker Compensation, Unemployment and Smart Plan;
  • Work closely and collaboratively with the Finance Department;
  • Other duties as assigned.

Commitment toEquity:

  • Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
  • Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
  • Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

  • Bachelors degree in accounting or related field, with 5-8 years of progressive experience in payroll, finance, business management or a related field; or an equivalent combination of education, training, and experience;
  • Direct working knowledge of Payroll Processing systems, report creation tools, Excel, and Pivot Tables;
  • Knowledge of PeopleSoft, HR/CMS and MMARS or equivalent Payroll Systems;
  • Detail-oriented with excellent analytical skills;
  • Ability to maintain a high level of confidentiality;
  • Supervisory experience.

Preferred Qualifications:

  • State payroll experience;
  • Self-starter who can work independently;
  • Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  • Experience working in a diverse environment;
  • Demonstrated commitment to working with underserved students;
  • Experience working with union contracts;
  • Strong communication skills.

Additional Information:

Salary Range: $110,000.00 - 125,000.00 Annual Salary

As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.

  • Array of choices for health insurance plans to meet individual/ family needs
  • Affordable Dental Insurance and vision discount program
  • 12 paid State/ Federal holidays
  • Generous sick, vacation, and personal time
  • Flexible Spending Plans to reduce your taxable income
  • Low-cost basic and optional life insurance
  • Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
  • Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
  • Tuition Benefits for employees and dependents at state colleges and universities
  • Free Employee Assistance Program (EAP)
  • Eligibility towards Public Service Loan Forgiveness (PSLF)
  • Free gym and parking on campus

Need more info: https://www.massbay.edu/employment/benefits

Position Type: Non Unit Professional

Application Deadline: February 9, 2025, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College’sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation’s Office for Civil Rights.

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