Executive Assistant - Military veterans preferred

• Act as the initial point of contact for two VPs, responding to internal and external stakeholders promptly and professionally. 

• Utilize business and process knowledge to construct electronic, verbal, and written communications. 

• Manage calendars anticipating and identifying time requirements for planners and pre-work, affirming appropriate attendees, managing tech and location requirements across campuses, and ensuring attendee readiness.  

• Proactively coordinate, plan, and schedule projects, travel, and events.  

• Provide financial process support by receiving, interpreting, and processing invoices and expense reports against a standard reporting time, reviewing for exceptions, and adjusting. 

• Create and edit documents, reports, and presentations 

• Recognize and capitalize on improvement opportunities and adapt to competing demands, organizational changes, and new responsibilities. 

You’ll sweep us off our feet if: 

• You are detail oriented 

• You possess great organizational skills 

• You are familiar with scheduling and preparing meetings and meeting materials 

• You are excellent in verbal and written communication 

• You are adaptable and resourceful in solving emerging challenges 

• You are focused on execution and results 

• You can work cross-functionally 

• You can hustle, and have a willingness to move with speed 

• You thrive in ambiguity and change  

You’ll make an impact by: 

• Leading administrative aspects of calendar management, event planning, and scheduling travel for supervisor(s) and a team by responding to and processing requests for scheduling, monitoring, and maintaining calendars and the use of meeting rooms or facilities. 

• Collaborating with others to obtain relevant resources or information; supporting the organization and coordination of department, divisional, or company events at the direction of others; scheduling and coordinating travel; and organizing business-related, pre-travel preparation. 

• Providing data and information management for specified area by coordinating with other areas to collect data (for example, budgets, talent management, business performance); consolidating and identifying exceptions and patterns in data; reviewing information for completeness; identifying and escalating risks and concerns; creating and maintaining reports, reporting tools, and templates; maintaining security and confidentiality of information; and maintaining company records as defined by retention guidelines. 

• Completing work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. 

• Providing excellent written and verbal communication skills 

• Adapting to changing circumstances, unexpected challenges, and emerging needs   

• Sharing knowledge and resources with fellow associates, and building relationships and partnerships with key stakeholders 

• Maintaining and promoting confidentiality of specialized and highly sensitive information