Senior Land Records Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions:  

The Senior Land Records Clerk performs non-judicial clerical and cashiering work for the Queen Anne?s County Circuit Court. Work involves examining, recording, verifying, and indexing real estate and other documents, such as deeds, mortgages, IDOTs, release agreements, plats, homeowner?s depository, etc. Using Odyssey Navigator to enter and review lien information. Issuing business and marriage licenses in accordance with department procedures, Annotated Code of Maryland, and using the eLicense and MiM (Marriage in Maryland) programs. Land Record instruments may be received in person, by mail, or electronically. Requires accurate recording of document and fees collected or taxes due.

Provides customer service for the courts by examining, verifying, indexing, recording, scanning, numbering, entering data, microfilming, retrieving, and copying to process legal and recordable documents, especially related to land records, in order to maintain permanent record for public use.

Processes and records land documents (i.e., Agreements, Transfers, Leases, Deeds, Mortgages, Assignments, Financing Statements, Election Returns) and issue receipt in accordance with department procedures. Assigns liber and folio or other references to documents. Collects appropriate fees and calculates taxes and penalties, as appropriate.  Performs cashier functions.

Refers to current Annotated Code and Attorney General Opinions to determine validity and taxability of the various documents to be recorded.

Provides customers with information about recording procedures, taxation, and other problems in pre and post-settlement situations. Instructs customers on how the land records are organized and demonstrates how to search for a document in the system.

Arranges documents in numerical sequence and prepares for batch processing. Prints batch lists, proofreads for possible errors, and makes corrections, as necessary. Maintains all indices for recorded documents, e.g., Federal Tax Liens, Hospital Liens, Notices of Sale, and Plats.

Calculates fees, applicable state or county penalties, and verifies county tax status; refers public to appropriate county or state office or website to obtain additional information. Reconciles cash register drawer at the end of the day.

Processes marriage license applications, issues licenses, and provides information regarding, as well as performs civil marriage ceremonies. Swear in Notary Publics.

Minimum Qualifications:

Education:     High school diploma (or GED equivalent).

Experience:   Two (2) years of work experience in clerical/cashiering work involving fee collection and recording, verifying, or indexing real estate and other documents. 

Note:

A Bachelor?s Degree may substitute one (1) year of required work experience. 

A Paralegal/Associates Degree or 60 college credits may substitute one (1) year of required work experience. 

A Paralegal Certificate may substitute one (1) year of required work experience. 

Knowledge of:

Job related terminology, codes, comments, notations, orders, policies, procedures, rules, regulations, and laws.

Personal Computers and software to include, but not limited to, Microsoft Office Suite.

Court forms, practices, procedures, protocols, systems, and equipment required to support the specialized work of the assigned unit(s).

Instrument codes and instrument-specific indexing procedures.

Skill in:

Applying job-related terminology, codes, policies, procedures, rules, regulations, and laws.

Examining legal property documents.

Communicating information effectively.

Analyzing records, reports, and other business documents and noting details and facts pertinent to this assignment.

Ability to:

Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, register, scanner, fax machine, etc.

Operate special duplication equipment, typewriter, time/date document liber/folio, adding machine, numbering, and scanners.

Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Interpret, apply, and follow a variety of written or verbal instructions.

Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Provide assistance, guidance, and direction to others in a polite and efficient manner.

Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer - all software applications. Scanner. copier - make copies. fax machine ? correspondence. multi-line telephone

Software and Computer Skills:

Elroi ? land records

Simplifile ? land records

eLicense ? business licenses and marriage licenses

Odyssey ? liens

Microsoft Office ? spreadsheets, Word documents, email

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .