Account Payable Specialist - SUNY Maritime College - Military veterans preferred

SUNY Maritime College

Location: Bronx, NY Category: Administrative & Professional Posted On: Thu Apr 10 2025 Job Description:

The State University of New York (SUNY) Maritime, located in Bronx, New York, seeks applications for an Accounts Payable Specialist. The professional provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Position Duties

• Processes reimbursements, wire transfers, invoices, and journal vouchers
• Review each invoice and perform quality check
• Researching and resolving vendor inquiries regarding payment status or information on invoices and/or purchase orders using SUNY and NYS financial systems
• Ensure all invoices are properly validated, approved, and coded, working closely with cross-functional teams
• Liaison with vendors, managers, and Procurement to resolve any processing issues
• Reconcile vendor statements, research, and correct discrepancies by responding to all vendor inquiries
• Matching invoices to correct processed P.O
• Perform reconciliations: review vendor aging reports
• Monitor shared Accounts Payable email account, as well as any internal/external payment inquiries
• File and maintain digital invoice archiving
• Assist during internal/external audits
• Maintain list of invoices coming in to Accounts Payable from other departments
• Collect and maintain the Travel and Net Card back up by following up with card holders
• Maintain and track Monthly and annual recurring invoices
• Daily checking of vouchers and maintaining the processed payment files
• Maintain monthly P-Card transactions and reconciliations from departments
• Contact the NYS treasury regarding lost or stolen checks or stale dated checks and to follow-up with vendor
• Assist System Administration departments with accounts payable questions
• Provide support for year-end closeout
• Assist with implementation of new system/software
• Ensures compliance with all Federal, OSC, SUNY, and University rules, regulations and guidelines related to the payment of goods and services
• Additional duties as assigned

Required Qualifications

• Bachelor Degree in a related field or equivalent combination of education and experience; together with prior experience in a business/ Accounts Payable office setting
• Minimum 1-2 years of experience in accounts payable
• Proficiency in Microsoft Office. Strong Excel skills
• Ability to effectively communicate with various levels of staff, both internal and external
• Must possess strong organizational and time management skills as accuracy and timeliness is important

Preferred Qualifications:

• Higher education or non-profit organization experience
• NYS financial system Proficiency
• Working knowledge of New York State (OSC) and SUNY Accounts payable guidelines and experience
• Minimum 2-5 years of experience in accounts payable

Classification: The Account Payable Specialist is a UUP position. The anticipated salary will be $52,000 to $62,000 with an outstanding benefits package (for more information, please see the Full-Time UUP Benefits Summary). Salary will be commensurate with experience and qualifications. Review of applications will commence immediately and conclude when the position is filled.

Special Notes: Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external searches to occur simultaneously.

Review of applications will commence immediately and conclude when the position is filled.

Budget Title: Staff Assistant

Local Title: Accounts Payable Specialist

Line Number: 00312

SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.

SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).

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