McCarthy Building Companies, Inc.
Position Summary
The Office Manager is responsible for overseeing daily administrative operations, ensuring a smooth workflow, and maintaining an efficient and organized work environment. This role involves managing office resources, coordinating administrative staff, and supporting senior management with various operational and clerical tasks. Additionally, the Office Manager serves as executive assistant to one or more high-level executives through scheduling, communication, and administrative functions.
Key Responsibilities
- Executive Assistant Responsibilities:
- Manage executives' calendars, schedule appointments, and coordinate travel arrangements
- Prepare reports, presentations, and briefing materials for executive meetings
- Screen and prioritize incoming communications for executives
- Handle confidential and sensitive information with discretion
- Organize and schedule meetings, appointments, and company events
- Office Manager Responsibilities:
- Set tone for office culture through positive and professional presence
- Collaborate with Regional Office Manager Group to implement company and regional initiatives and enforce consistency across offices
- Oversee and manage daily office operations to ensure efficiency and effectiveness
- Maintain office environment to “client ready” standard
- Supervise administrative staff and assign tasks as necessary
- Maintain office policies and procedures and ensure compliance with company guidelines
- Manage office supplies inventory and place orders as needed
- Coordinate office maintenance, repairs, and facility management
- Serve as the primary point of contact for vendors, service providers, and office-related inquiries
- Handle correspondence, including emails, phone calls, and mail distribution
- Process invoices, expense reports, and budget-related documentation
- Ensure the security and confidentiality of company documents and records
- Assist with recruitment, onboarding, and training of new employees as required
- Support senior management with administrative tasks and special projects
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field preferred
- Proven experience as an Office Manager, Administrative Manager, Executive Assistant, or similar role
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite and other office management software
- Ability to handle multiple tasks and work under pressure
- High level of professionalism and discretion
- Knowledge of basic financial and HR principles is a plus
McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.
Equal employment opportunity, including veterans and individuals with disabilities.
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