Executive Assistant TS/SCI - Military veterans preferred

Position Overview:

Analytic Services Inc. (ANSER) is seeking an Executive Assistant to support two senior leaders in the Office of the DoD Chief Information Officer. In this role you will provide calendar scheduling and oversight, suspense tracking, workload prioritization, communications, word processing and correspondence management to support the Office of the Secretary of Defense (OSD) mission.

Day to Day Responsibilities:

• Assist with administrative systems, file systems, records management and read ahead binders
• Operational duties related to human resources, IT, security, and facilities management:
• Answering and routing phone calls and greeting/escorting guests
• In-processing new personnel (DD1172, DD2249, DD2875)
• Requesting and managing all government furnished equipment for new employees
• Suite access, SCIF maintenance, and burn bag destruction
• Resolution of IT and network issues
• Off-boarding departing personnel
• Review correspondence documents to the appropriate offices and/or stakeholders for response through the Correspondence and Task Management System (CATMS)
• Develop, monitor, update, implement, and maintain an internal suspense tracking system for correspondence, memos, letters and other documents and projects received
• Provide written products in accordance with DoD 5110.4-M Vol 1 DoD Manual for Written Material: Correspondence Management and DoD 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material
• Other responsibilities and duties as assigned

This position requires 5 days a week on-site work.

Required Qualifications:

• Bachelors degree plus at least 5 years of related experience or HS Diploma with at least 9 years of related experience
• Minimum of 2 years of related experience specifically in DoD
• Top Secret clearance with SCI required at date of hire
• Experience managing multiple calendars and schedules in a dynamic environment
• Expert level knowledge and execution of the English language for the formulation of all DoD correspondence mediums, (e.g., email and memos)
• Demonstrated experience supporting in an OSD/Joint Staff/Interagency environment
• Knowledge of the structure and missions of the OSD and the Components
• Highly proficient with the Microsoft Office Suite of applications, specifically Word, PowerPoint, and Teams

Preferred Qualifications:

• High level or organization, self-starter capable of performing tasks without need for constant oversight
• Prior experience and capable to work in a fast-paced team environment, adapt to rapidly changing requirements, and multi-task capabilities

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